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- Tasks: Support management with admin tasks, organise events, and ensure smooth operations.
- Company: Join a fun, innovative organisation dedicated to empowering learners.
- Benefits: Competitive pay, company pension, and free on-site parking.
- Why this job: Make a real difference while developing your skills in a lively environment.
- Qualifications: Experience in administration and strong Microsoft Office skills required.
- Other info: Part-time role with flexible hours and great career growth opportunities.
The predicted salary is between 13 - 16 £ per hour.
About us: We are a professional, innovative organisation and our goal is to support our learners to be the most independent they can be and live the best life possible starting with their education.
Our work environment includes:
- Lots of fun
- Lively atmosphere
- Huge job satisfaction
Location: Learn2 Cornwall, Hayle
Overview: We are looking for a skilled administrator who is motivated, organised, an excellent communicator with a great sense of humour. This role is to assist the management team with administrative tasks in order to keep up to date. We are adding to our team to ensure all admin is covered for the business; therefore, elements of this role can be developed by this newest member of the team. It is more than just filing and typing; this is a varied role with lots of development opportunities. An eye for detail is essential as are excellent IT skills.
Skills & Attributes:
- Highly organised and able to manage time effectively to handle multiple tasks simultaneously and meet deadlines.
- Excellent communication skills to liaise with colleagues, students and parents both in writing and verbally.
- Meticulous attention to detail, as you will be responsible for managing crucial administrative tasks.
- Adaptability to changing circumstances and work effectively under pressure.
- Strong computer skills and proficiency in using Microsoft Office including Word, spreadsheets and email.
- Ability to identify and solve problems independently and work effectively with colleagues to find solutions.
- The ability to maintain confidentiality and handle sensitive information with discretion.
- Able to work collaboratively with colleagues and provide support to the wider team.
- Proactive approaches to identify and address potential issues before they arise, to ensure smooth operation of the organisation.
Main duties and responsibilities:
- Providing support to the Managing Director and management team including collecting staff reports, taking minutes and handling follow-up actions.
- Organising whole team gatherings, meetings or other social events.
- Organising Your Choice 2Day events with local schools and colleges.
- Responsibility for conducting fire safety checks and ensuring that fire safety equipment is maintained and up to date.
- Ensuring that the offices and communal areas are kept clean, tidy and free of hazards.
- Reporting any issues or concerns to the management team.
- Providing support to staff with various activities including document preparation and any other administrative tasks.
- Conducting quarterly staff wellbeing surveys and reporting on the results.
- Monitoring the organisation's diversity and inclusion initiatives and reporting on progress.
- Monitoring the organisation's environmental and sustainability responsibilities and reporting on them.
- Managing the annual diary and ensuring that senior staff are reminded of important deadlines and events.
- Ensuring that the staff vehicles are legally compliant and maintained.
- Completing, updating and monitoring risk assessments (training can be provided).
- Monitoring and updating policies and procedures.
- Capturing, tracking and reporting on our work, including writing case studies.
- Transport liaison.
- Organising EHCP review arrangements.
- Promoting an inclusive environment across the programme.
- Attending team meetings as required.
- Participating in appraisal and professional development as appropriate.
- Understanding and applying Learn2 Cornwall policies.
- Any other duties that the Managing Director may, from time to time, ask the post holder to perform.
- Maintaining confidentiality inside and outside the workplace.
- Driving is essential as is business insurance.
- Completing and maintaining a professional CPD log in order to improve your skills, including those outside of mandatory requirements.
Job Type: Part-time
Pay: £13.00 per hour
Expected hours: 12 – 18 per week
Benefits:
- Company pension
- Free parking
- On-site parking
Education: GCSE or equivalent (preferred)
Experience:
- Microsoft Office skills: 1 year (required)
- Administrative: 1 year (required)
Licence/Certification: Driving Licence (required)
Work Location: In person
Administration Assistant in Fife employer: Learn 2 Cornwall
Contact Detail:
Learn 2 Cornwall Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Fife
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media and website to see what they're all about. This will help you connect with them during the chat and show that you're genuinely interested in being part of their lively atmosphere.
✨Tip Number 2
Practice your communication skills! Since this role involves liaising with colleagues, students, and parents, it’s crucial to be clear and confident. Try role-playing common scenarios with a friend to get comfortable with how you’d handle different situations.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. This could be anything from planning events to keeping track of deadlines – it’ll demonstrate that you can handle the varied responsibilities of the role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it gives you another chance to highlight why you’d be a great fit for their team.
We think you need these skills to ace Administration Assistant in Fife
Some tips for your application 🫡
Show Your Organisational Skills: Make sure to highlight your organisational skills in your application. We want to see how you manage multiple tasks and meet deadlines, so share examples of how you've juggled responsibilities in the past.
Communicate Clearly: Since excellent communication is key for this role, ensure your written application is clear and concise. Use straightforward language and avoid jargon to make it easy for us to understand your experience and skills.
Attention to Detail is Key: We’re looking for someone with a meticulous eye for detail. Double-check your application for any typos or errors before submitting it. A polished application shows us you care about the little things!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Learn 2 Cornwall
✨Know the Organisation
Before your interview, take some time to research Learn2 Cornwall. Understand their mission and values, and think about how your skills as an Administration Assistant can contribute to their goal of supporting learners. This will show your genuine interest in the role and help you connect with the interviewers.
✨Show Off Your Organisational Skills
Since the role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure deadlines are met, as this will demonstrate your capability to handle the varied responsibilities of the position.
✨Communicate Clearly and Confidently
As an Administration Assistant, you'll need to communicate effectively with colleagues, students, and parents. Practice articulating your thoughts clearly and confidently during the interview. Consider preparing answers to common questions about your communication style and how you handle feedback or difficult conversations.
✨Emphasise Your Attention to Detail
Attention to detail is crucial for this role. Bring examples of how you've maintained accuracy in your work, whether it's through meticulous document preparation or managing sensitive information. You might even want to mention any specific tools or methods you use to ensure nothing slips through the cracks.
