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For Companies At a Glance
- Tasks: Support a UHNW family with daily administration, travel arrangements, and household management.
- Company: Join a close-knit team dedicated to providing exceptional support for a prestigious family.
- Benefits: Enjoy a top package, bonuses, and the opportunity to work in a dynamic environment.
- Why this job: Be part of a unique role that combines personal assistance with high-level organization and discretion.
- Qualifications: Previous experience as a private PA, strong organizational skills, and a proactive mindset are essential.
- Other info: Flexibility in hours and travel with the family may be required.
The predicted salary is between 48000 - 72000 £ per year.
PA to UHNW Family Kensington – Office West End
Private PA – UHNW Family Kensington (Primarily Office Based West End)
As a Private PA, working with the Executive Assistant, you’ll be part of a close-knit team providing essential support for the family’s private lives. Your role will involve effective day-to-day administration and coordination, as well as assisting with the management of the Family’s Household team and private residence. You will coordinate, streamline, and deliver on the priorities of the Principal and uphold the family’s values and principles, maintaining discretion and confidentiality at all times.
Key Responsibilities
- Support the coordination and planning of home maintenance at the Principals’ residences, attending on-site as required.
- Manage utility bills, family vehicles, and other household day-to-day requirements for all properties.
- Research and purchase household items as requested.
- Assist in the recruitment of household staff, ensuring alignment with the family’s principles and values.
- Manage household accounts and budgets.
- Oversee house staff management, including rota management.
- Arrange all aspects of private and corporate worldwide and domestic travel, including comprehensive itineraries, flights, hotel bookings, and car hire.
- Liaise with private plane management companies for logistics.
- Maintain travel records and ensure all travel documents are up to date.
- Manage the Principal’s diaries, ensuring Outlook calendars reflect all known appointments and commitments.
- Implement and maintain an efficient filing system.
- Review, proofread, and edit documents for signature.
- Assist in the preparation and finalization of presentations.
- Professionally respond to queries from worldwide affiliated offices and internal contacts.
- Process invoices and submit expenses accurately.
- Support administrative work for the Principals’ children, liaising with schools and medical consultations.
- Undertake personal errands for the Principals.
- Act as the first point of contact for incoming communication, managing e-mails, messages, and telephone queries.
- Coordinate and organize events within defined budgets and timescales.
- Travel with the Principals and their families as needed.
- Undertake other duties as required.
About You
Relevant Experience & Education:
- Previous experience in high-level private PA support, preferably with families with young children.
- Experience in coordinating complex diary management and travel arrangements.
- Some experience in property management and maintenance oversight.
- Event coordination experience.
- Financially minded with budget management experience.
- Discreet and accountable for sensitive information.
- Emotionally intelligent with strong interpersonal skills.
- Proactive, solutions-focused, and able to anticipate requirements.
- Strong planning and organizational skills with the ability to multitask.
- Integrity, professionalism, and confidentiality are key requirements.
- Ability to work autonomously and make sound decisions.
- Flexibility in working hours and handling last-minute requests.
Top package and bonus (Under a company umbrella).
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PA to UHNW Family Kensington - office West End employer: Leaman Consulting LLP
Contact Detail:
Leaman Consulting LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to UHNW Family Kensington - office West End
✨Tip Number 1
Make sure to highlight your experience in managing complex diary schedules and travel arrangements. This role requires a high level of organization, so showcasing your ability to handle multiple tasks efficiently will set you apart.
✨Tip Number 2
Demonstrate your discretion and ability to handle sensitive information. Given the nature of working with an UHNW family, it's crucial to convey your understanding of confidentiality and professionalism in all interactions.
✨Tip Number 3
Emphasize your proactive approach and problem-solving skills. The family will appreciate someone who can anticipate their needs and provide solutions before issues arise, so share examples of how you've done this in previous roles.
✨Tip Number 4
If you have experience in event coordination, make sure to mention it! This role involves organizing events within defined budgets, so any relevant experience will be a big plus in your application.
We think you need these skills to ace PA to UHNW Family Kensington - office West End
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description. Understand the key responsibilities and required skills for the Private PA position, as this will help you tailor your application effectively.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous experience in high-level private PA support, particularly with families. Mention any specific examples of diary management, travel arrangements, or household management that align with the job requirements.
Showcase Discretion and Professionalism: Given the nature of the role, it's crucial to convey your ability to handle sensitive information discreetly. Include examples in your application that demonstrate your integrity and professionalism in past roles.
Tailor Your Cover Letter: Craft a personalized cover letter that reflects your understanding of the family's values and principles. Explain why you are a good fit for their needs and how your proactive approach can benefit their household management.
How to prepare for a job interview at Leaman Consulting LLP
✨Showcase Your Discretion
As a Private PA, discretion is paramount. Be prepared to discuss situations where you've handled sensitive information and how you maintained confidentiality. This will demonstrate your understanding of the role's requirements.
✨Highlight Your Organizational Skills
Given the complexity of managing diaries and travel arrangements, share specific examples of how you've successfully coordinated multiple tasks or events in the past. This will illustrate your ability to multitask effectively.
✨Demonstrate Emotional Intelligence
The role requires strong interpersonal skills. Be ready to talk about how you've navigated challenging situations with empathy and professionalism, especially when dealing with families or children.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios related to household management or last-minute changes in plans, and be ready to explain how you would handle them proactively.
