At a Glance
- Tasks: Manage logistics for major sports events and exhibitions, ensuring seamless execution.
- Company: LEADERS, a premium platform connecting leaders in world sport.
- Benefits: Flexible freelance contract with opportunities to network and grow in the sports industry.
- Other info: Dynamic role with a chance to work on high-profile events across three continents.
- Why this job: Be part of the largest gathering of sports business professionals and make an impact.
- Qualifications: 5 years of event experience, strong organisational skills, and budget management expertise.
The predicted salary is between 30000 - 40000 £ per year.
PART-TIME – 2 days in June / 2 days PW in July / 3 days PW in Aug / 4 days PW in Sept
Planning: 43 days
Onsite: 5 days
Post Event: 2 days wrap up
Total: 50
LEADERS is the premium event and content platform for leaders in world sport. Our purpose is to help individual leaders and the wider industry get better by connecting the best people, sharing the best ideas and championing excellence all over the world. With physical and digital conferences taking place across 3 continents, as well as a series of specific workshops and networking opportunities, Leaders are the trusted source of insight, learning and inspiration for all decision makers in sport business.
Role overview
Leaders Week London, our flagship event, is the largest gathering of senior sports business professionals globally. 3000 executives attend various events across the week to learn, network and progress their personal and professional goals. The Exhibition & Events support role will work closely with our Account Management team to oversee the logistics of our exhibition space made up of 25-30 exhibitors. They will also work alongside our Event Director to co-ordinate a range of other event tasks.
Responsibilities
- Oversee delivery and execution of exhibition area
- Liaison with exhibition partners (approx. 25) regarding everything stand related (inc. stand production, artwork review/sign off, managing all add-ons inc. furniture/activations/AV, access times for set up/de-rig, deliveries)
- Act as primary liaison with our stand builder, coordinating stand design, artwork production and sign off, stand add-ons, build requirements and installation schedule
- Own the exhibition timeline for:
- Artwork deadlines
- Artwork submissions from partner
- Stand mock‑ups to the partner
- Any stand additions inc. additional payment
- Registrations
- On‑site meet & greet
- Overall Floor Plan management in Exhibition area, ensuring:
- All maps/plans are accurate for partners and other
- Correct artworks are supplied
- Flooring placement & colour is correct
- Seamless build process
- Oversee design timelines and installation of Ops Stands within Exhibition space (inc. Juice/Coffee Bars, Networking area, Leaders Stands, Women's Sport Lounge)
- Lead on all furniture requirements for Exhibition space inc. partner stand furniture and add ons, Leaders Ops Stand furniture add ons
- Lead on carpet / vinyl / astro requirements within Exhibition space to ensure it is ordered and installed as per the floor plan
- Private Dinners / Evening Events (working alongside Account Manager)
- Manage all venues for partner and non-partner dinners and evening events
- Source menu options for each venue, liaise with account team to finalise inc. dietary requirements
- Liaise with venues and partner account managers on drinks package options and confirm
- Finalise quantities, costs and payment options
- Manage and finalise with venues arrival times and serving schedules
- Plants
- Produce plant matrix for requirements across the event (inc all rooms and any partner requirements for Exhibition stands)
- Liaise with plant provider to finalise order in line with budget
- Manage install and removal schedule with plant provider
- Registration
- Manage badge scanner and ipad matrix for registration and all events that require registration
- Order iPads based on requirements
- Creating registration lists for Social Tables and upload
- Lanyards
- Lead on design and production of lanyards and wristbands aligned to sponsorship opportunity
Requirements
Who you are
- Accomplished industry professional with excellent knowledge and thorough comprehension of event logistics and management of events
- Creative, solution focused individual with the ability to think outside the box to deliver exceptional experiences
- Effective trouble shooter, able to spot and resolve issues quickly and efficiently
- Comfortable working in a high-pressured environment
- An excellent communicator
- Strong organisational, time management and prioritisation skills
- Quick to absorb, process and retain large amounts of information
- A real people person able to build relationships with ease and a willingness to go out of your way to help your fellow team members succeed
Key experience required
- Budget management
- 5 years event experience with 2-3 years as the main operations lead on large scale events
- Highly capable in the use of Microsoft Office (PowerPoint, Excel, and Word)
- Experience using Cvent, Social Tables, Salesforce and Netsuite is desirable
Exhibition & Event Manager - freelance contract July - Oct employer: Leaders in Sport
LEADERS is an exceptional employer, offering a dynamic work environment that fosters creativity and collaboration within the vibrant world of sports events. With opportunities for professional growth through high-profile projects like Leaders Week London, employees benefit from a supportive culture that champions excellence and innovation. The freelance nature of this role allows for flexibility while being part of a global network of industry leaders, making it a rewarding experience for those passionate about event management.
StudySmarter Expert Advice🤫
We think this is how you could land Exhibition & Event Manager - freelance contract July - Oct
✨Tip Number 1
Network like a pro! Attend industry events, connect with people on LinkedIn, and don’t be shy about reaching out to those in your desired field. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Show up prepared! When you land an interview, research the company and its events thoroughly. We want you to impress them with your knowledge about their past exhibitions and how you can contribute to future ones.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. We recommend mentioning something specific from your conversation to make it personal.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Plus, applying directly can sometimes give you a better chance of being noticed by hiring managers. Let’s get you that dream job!
We think you need these skills to ace Exhibition & Event Manager - freelance contract July - Oct
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Exhibition & Event Manager role. Highlight your relevant experience in event logistics and management, and don’t forget to mention any creative solutions you've implemented in past roles!
Show Off Your Communication Skills:Since this role requires excellent communication, use your application to demonstrate how you’ve effectively liaised with partners and managed teams in previous events. A clear and engaging writing style will help us see your potential!
Be Specific About Your Experience:When detailing your experience, be specific about the scale of events you've managed and your role in them. Mention any budget management or logistical challenges you’ve overcome to show us you’re up for the task!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Leaders in Sport
✨Know Your Event Logistics Inside Out
Make sure you brush up on your knowledge of event logistics and management. Familiarise yourself with the specific responsibilities listed in the job description, such as overseeing exhibition areas and liaising with partners. Being able to discuss your past experiences in these areas will show that you're the right fit for the role.
✨Showcase Your Creative Problem-Solving Skills
Prepare examples of how you've tackled challenges in previous events. Since the role requires a creative and solution-focused mindset, think of situations where you had to think outside the box to deliver exceptional experiences. This will demonstrate your ability to handle high-pressure environments effectively.
✨Master the Art of Communication
As an Exhibition & Event Manager, communication is key. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've built relationships with clients and team members in the past, as this will highlight your people skills and ability to work collaboratively.
✨Get Comfortable with Tech Tools
Familiarise yourself with the software mentioned in the job description, like Microsoft Office, Cvent, and Social Tables. If you have experience with these tools, be prepared to discuss how you've used them to manage events efficiently. If not, consider doing a quick online tutorial to get a basic understanding before the interview.
