Events Assistant Role - FTC July - November

LEADERS is the premium event and content platform for leaders in world sport. Our purpose is to help individual leaders and the wider industry get better by connecting the best people, sharing the best ideas and championing excellence all over the world. With physical and digital conferences taking place across 3 continents, as well as a series of specific workshops and networking opportunities, Leaders are the trusted source of insight, learning and inspiration for all decision makers in sport business.

The Events Assistant role will play a crucial role in the smooth execution of events, providing hands-on support to the Event Operations team in creating high quality, industry leading experiences. The Events Assistant will coordinate and deliver a wide range of logistical tasks, helping to ensure all Leaders events run efficiently and successfully from start to finish.

Responsibilities

• Research and identify exciting new venues to support the development of future events.
• Source and evaluate suppliers, comparing options to secure the best products and services.
• Contribute to the creation of the onsite brand experience, including developing printed materials and brandbook assets.
• Support the creation and distribution of event invitations for the awards, including managing last-minute updates and changes to the attendee list.
• Support pre-event planning by updating walkthrough decks and detailed staff briefing documents.
• Coordinate travel and accommodation arrangements for staff and guest speakers.
• Collate staff/speaker rooming list, liaising with hotel to confirm and distribute confirmations to staff/speakers.
• Book hotel rooms for people outside of main hotel (eg Cvent, photographers, videographers, hosts).
• Oversee all box requirements for the event – manage box matrix, including allocations, set up, catering requirements.
• Create additional wayfinding/box signage as needed.
• Collate and manage the packing list.
• Source and buy any additional items needed.
• Book vans and crew for transportation of all kit and equipment to/from office and Stamford Bridge, oversee load and unload of all items to correct areas.
• Manage event logistics, including organising courier services for the delivery of materials and equipment for events.
• Provide hands-on onsite support at smaller events and forums, ensuring everything runs smoothly on the day.

Who you are

• Enthusiastic with a proactive attitude.
• Flexible and adaptable approach to work.
• Passion for events (experience in events is beneficial but not essential).
• Ability to manage multiple tasks and event logistics simultaneously.
• Excellent attention to detail ensuring accuracy across event materials, communications, and planning documents.
• Confident in liaising with internal teams and suppliers to meet required deadlines.
• Comfortable working closely with colleagues to deliver high quality events.
• Basic budgeting awareness supporting cost comparisons and supplier sourcing.
• Capable in Microsoft Office (PowerPoint, Excel, Word) – particularly for briefings, production run sheets, and presentation slides.