Administrative Assistant in City of Westminster

Providence Equity Partners L.L.C. is a leading middle‑market private equity firm with deep sector expertise in media, communications and education focused on North America and Europe. The firm seeks to invest in businesses benefiting from long‑term growth trends around experiences, learning, and connectivity by partnering with exceptional management teams to build enduring, scaled companies.

The Administrative Assistant will be based on Reception, working closely with our Reception Manager to provide essential front‑desk, administrative, and office support, serving as the first point of contact for visitors, contractors and callers. This role supports daily office operations and administrative functions, requiring strong organizational skills, professionalism, and a service‑oriented mindset. The position is well suited for an early‑career professional seeking exposure to a corporate office environment.

• Serve as the primary point of contact for visitors, clients, and contractors, greeting guests in a professional and welcoming manner.
• Answer and route incoming phone calls, emails, and general inquiries, ensuring timely and accurate responses.
• Manage reception area appearance, ensuring a clean, organized, and professional environment at all times.
• Coordinate visitor access, meeting room reservations, serve refreshments and on‑site logistics as needed.
• Support day‑to‑day office operations, including mail distribution, office supply inventory, and coordination with building management and vendors.
• Provide administrative support to a team of junior executives, including extensive calendar scheduling, meeting coordination, and travel management.
• Prepare and complete expense reports in multiple currencies and track & organize expense reports.
• Assist with onboarding logistics for new hires, including workspace setup and coordination of office access.
• Partner with Executive Assistants and management to provide coverage and support across the office as needed.
• Participate in office initiatives, events, and projects as assigned.
• Handle ad hoc requests as they arise; flexibility and adaptability are essential for success in this dynamic position.

• 2-4 years of executive‑level administrative or operational support experience, preferably in financial services, legal, consulting or banking environments.
• Professional Admin, Secretarial Training preferred.
• Proven ability to exercise discretion and independent judgment on confidential and strategic matters.
• Exceptional organizational and time management skills, with the ability to manage multiple assignments from multiple professionals under tight deadlines.
• Strong verbal and written communication skills, with the ability to represent executives in internal and external communications.
• High level of professionalism, integrity, and discretion in handling confidential information.
• Energetic, proactive team player with strong initiative and ability to work in a fast‑paced environment.

Providence Equity LLP is an equal opportunity employer and complies with all applicable employment practice laws. The Firm strictly prohibits and will not tolerate discrimination, harassment, or retaliation with respect to any employee, member or applicant for employment.