Coordinator, Music in City of Westminster

THE·TEAM’s music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world. THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team.

WHAT YOU WILL BE DOING

• Maintain accurate artist contact records and deal memos in the bespoke CRM booking system.
• Keep client bios, riders, and marketing assets current and organised.
• Enter offers and show details into the CRM system promptly.
• Issue contracts for confirmed performances and manage any amendments.
• Monitor and follow up on unreturned or unsigned contracts.
• Prepare and distribute detailed artist itineraries.
• Generate and send invoices for deposits, balances, and other show‑related payments.
• Record settlement figures in the CRM and coordinate with accounting to issue statements.
• Track outstanding deposits and liaise with the finance team to ensure timely payments.
• Prepare immigration documentation, including Certificates of Sponsorship.
• Coordinate tour announcements and on‑sales, working closely with promoters and client teams on ticketing and artwork.
• Schedule and confirm meetings; manage calendars for agents and maintain internal artist calendars.
• Oversee guest list management for shows and festivals.
• Support the team with additional tasks and responsibilities as needed.
• Develop A&R skills by scouting talent and sharing artist recommendations with agents.
• Lead the planning and execution of performance opportunities for assigned clients under agent guidance.
• Contribute to client tours across various agent desks within THE·TEAM's music division.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Offer creative input on artist development and strategic planning.
• Build and maintain strong relationships with artists, managers, promoters, talent buyers, and label staff.
• Engage in regular discussions with Responsible Agent(s) about goals, growth, and career development.
• Foster positive collaboration across departments and team members.
• Champion a team-oriented, inclusive culture aligned with THE·TEAM's values.

THE SKILLS AND EXPERIENCE YOU NEED

• Previous experience within a Music Assistant role
• Excellent Organisational skills
• Excellent Communication Skills
• Proficient with CRM systems, Outlook and Word

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

THE·TEAM is proudly an equal opportunity employer.

We are always searching for the most passionate and talented people from all backgrounds and experiences to join us.

More than 20 years into our evolution, we continue to expand our global reach and capabilities to serve clients across sports, music and entertainment.

We are committed to making a meaningful impact across key areas of inclusion, community service and sustainability — not only for our employees, but for clients and the industry at large.

THE·TEAM is a leading global sports, music and entertainment company. Led by intelligence, ideas and influence, we provide representation and marketing services to talent, brands and properties.