Assistant, Music in City of Westminster

Responsibilities

• Maintain accuracy of artist contact records and deal memos in bespoke CRM booking system.
• Keep client bios, riders, and marketing assets up to date.
• Enter offers and relevant show details into CRM booking system.
• Issue contracts for confirmed performances and deal with subsequent contract amends.
• Track unreturned contracts; chase signed contracts.
• Complete and issue artist itineraries.
• Create and send invoices for show-related payments (deposits, balances, etc).
• Track, collect, and enter settlement figures into CRM; notify accounting department to generate statement(s).
• Track unpaid deposits; liaise with accounting team to ensure show funds are received on time.
• Prepare and issue immigration paperwork (Certificate of Sponsorship).
• Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artwork.
• Set and confirm meetings and maintain calendars for agents and internal artist calendar.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Manage show and festival guest lists.
• Take on additional tasks and responsibilities as assigned.

Qualifications

• Previous experience within a Music Assistant role.
• Excellent Organisational skills.
• Excellent Communication Skills.
• Proficient with CRM systems, Outlook and Word.

Equal Opportunity Statement

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. THE·TEAM is proudly an equal opportunity employer.