Office Operations Coordinator (Part Time) in London

THE·TEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, THE·TEAM's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney.

The Office Operations Coordinator plays a key role in delivering a professional, welcoming, and well‑organised office environment. This part‑time position (20 hours per week) is responsible for meeting‑room coordination, office hospitality, event support, and reception coverage to ensure a seamless experience for clients, visitors, and internal stakeholders. Working hours are Monday‑Thursday, 10:00am–4:00pm, with flexibility for event days.

WHAT YOU WILL BE DOING

• Meeting Room & Office Coordination
  • Manage and maintain meeting‑room calendars and bookings
  • Prepare meeting rooms to a high standard, ensuring they are clean, tidy, and fully equipped
  • Coordinate catering and refreshments for meetings
  • Monitor meetings to ensure schedules are adhered to and rooms are reset promptly
  • Identify and prioritise high‑profile meetings involving senior staff or external clients
• Hospitality & Workplace Services
  • Keep kitchens and communal areas consistently stocked and well‑maintained
  • Oversee dishwashers to ensure efficient circulation of kitchen items
  • Distribute fruit and manage weekly grocery deliveries across multiple floors
  • Maintain cleanliness and organisation across kitchens and shared spaces
  • Act as a visible and approachable point of contact for general office queries
• Events Coordination
  • Own multiple event bookings, both within the office and on the rooftop space
  • Support event set‑up, including catering arrangements and room configuration
  • Assist with on‑the‑day event delivery and troubleshooting
  • Provide ad‑hoc support to the social committee
• Office Operations & Administration
  • Coordinate office supplies and liaise with the Office Manager to maintain stock levels
  • Manage ad‑hoc deliveries, including catering and supplies distribution
  • Ensure compliance with health, safety, and cleanliness standards
  • Maintain an organised and welcoming reception area
  • Provide reception cover when required, including greeting visitors and managing check‑ins

THE SKILLS AND EXPERIENCE YOU NEED

• Excellent organisational and time‑management skills
• Strong attention to detail and proactive approach
• Outstanding interpersonal and communication skills
• Ability to multitask and prioritise in a fast‑paced environment
• Professional, approachable, and service‑oriented mindset
• Flexible and willing to support ad‑hoc front‑of‑house duties

ADDITIONAL INFORMATION

This role requires a hands‑on approach to hospitality and workplace coordination. Physical tasks such as lifting deliveries and moving supplies may be required. Flexibility is essential to support events and changing business needs.

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. THE·TEAM is proudly an equal‑opportunity employer. If this sounds like a place you’d like to work, let’s talk! THE·TEAM is a global leader in sports, music and entertainment and we’re looking for passionate and talented people from all backgrounds to join us.