Executive Assistant to Managing Director

LCP is a specialist fund and asset manager, assisting a world-wide client base to invest in the Private Rented Sector in Prime Central London. We act for individual clients, family offices and institutions. We represent investors’ and homeowners’ interests with the objective of maximising their returns in this specialist sector. LCP undertakes property identification and acquisition of the best real estate opportunities, followed up by refurbishing and furnishing for rental or end users. Thereafter we let, manage and maintain the property portfolio. This extends from one bedroom flats to multi million pound Hotels, acting for the client of domestic and international Private Bankers, Lawyers and Wealth Managers.

We are seeking a dynamic and energetic executive to assist the Managing Director. They will need to be highly motivated, systematic self-starter and well organised. They will be looking for work in a dynamic, busy environment where they can provide support to the executive and non-executive directors.

To assist in the following

•        Ensuring MD, Directors and Senior Management are performing essential functions in line with business standards.

•        Extensive diary management, efficiently manage the MD’s calendar, including scheduling meetings, appointments and travel arrangements. Prioritise and coordinate all requests for the MDs time ensuring optimal time management and scheduling efficiency.

•        Assist all members of senior management with ad hoc projects and tasks when needed.

•        Ability to produce a high standard of written work with excellent spelling and grammar

•        General handling of phone calls and the ability to converse readily and professionally with stakeholders and associates (internal and external) at all levels. 

•        Handling incoming and outgoing communications on behalf of the MD, including emails, phone calls and other forms of correspondence, reports and presentations, maintaining accurate records and documentation.

•        At times you will support the MD on personal activities and administration – which may at times be dealt with remotely and out of office hours

•        Support the CEO with preparing meetings, including agenda preparation, presentation materials and meeting minutes. Attend and take notes during meetings, track action items and follow on deliverables

•        Review & manage the MDs online business profile accounts (e.g., LinkedIn) and keep the CRM updated, to manage LCP contact data and identify, follow up and analyse potential areas of new business as agreed with MD

•        Arrange and co-ordinate domestic and international travel itineraries for the MD, including flights, accommodations, visas, and ground transportation

•        Build and maintain relationships with key internal and external stakeholders, including executives, clients, board members. Act as a liaison between the MD and various departments within the organisation

•        Facilitating the Weekly Company Update meeting, conducted in person

•        Good memory and ability to retain information

•        Be able to use initiative, self-manage and enjoy being busy 

•        Ability to manage change and adapt to changing situations at short notice

•        Organisation of corporate events, including managing guest lists, negotiating with and booking suppliers and following up

•        HR management including maintenance of staff records, including sickness monitoring, sign off leave requests, recruitment and negotiation of rates with agents, issue of new employment contracts. Keep up to date on legislation and liaise with company employment lawyer on various issues

•        Administration of regular meetings and board meetings, including minute taking and distribution where appropriate.

•        Assisting the PR and Marketing team with social media and other external communications such as Newsletters and other regular reports

•        Assisting with Office Management duties, such as managing office equipment and organise repairs and routine servicing with external suppliers

•        Set up meeting rooms and welcome all guests to office

•        Organising rotas, phones systems and opening and closing of the office.

•        Ensuring smooth day to day running of office including a tidy and professional looking office.

The above outlines the key roles and responsibilities, however the list is not exhaustive. It is the intention that the position will form a vital part of the LCP team, assisting the wider development and growth of the company, and its reputation and profitability.