*INTERNAL APPLICATIONS ONLY* Executive Assistant in Walthamstow

Organisation: London Borough of Waltham Forest

Contract Type: Full time/Fixed Term Contract (12 months)

Working hours per week: 36

Application Deadline: 07/08/2026

Proposed Interview Date(s): TBC

Reference: 2223

About Us:

Bursting with culture, energy, and opportunity, the London Borough of Waltham Forest is a fantastic and exciting place to work. We are a highly ambitious borough. Driven by culture and the innate creativity of our residents, we have developed new and innovative ways to build our communities. Our Council is relentlessly resident-focused, insight-led, digitally driven and commercially minded; a Council focused on meeting the needs of our existing and future residents.

London Borough of Waltham Forest is one of the Mayor of London’s Good Work Standard employers. This accreditation is proof of our commitment to creating a healthy, fair and inclusive workplace. This includes fair pay and conditions, workplace well-being, skills and progression and diversity and recruitment.

The Council’s preference is for online application. However, if you have a disability and are unable to complete an online application, please email recruitment@walthamforest.gov.uk so we can arrange an alternative application method.

About the role:

We are looking for a motivated and proactive individual to join our team as an Executive Assistant to a Strategic Director on a 12-month fixed-term contract. This is a fast-paced and varied role, ideal for someone who is highly organised, adaptable, and able to respond quickly to changing priorities. The successful candidate will demonstrate sound judgement, work with a high level of discretion, and have a strong awareness of political sensitivities.

You will provide dedicated support to a Strategic Director, while also working as part of a wider professional support team within the Leadership & Democratic Office, offering cover across services where required. You will need to be flexible in your approach, confident working on your own initiative, and able to manage a diverse workload. Previous administrative experience is essential; knowledge of public sector services and policies is desirable but not essential.

We are seeking applicants who can effectively prioritise competing demands and remain calm under pressure. You will be a confident communicator, able to liaise with Members and internal and external stakeholders. The role requires strong written skills, including drafting reports and correspondence, producing accurate minutes, and creating presentations. You will also be confident using a range of IT systems and have experience managing high-volume inboxes.

Key responsibilities will include but are not limited to:

• Inbox management ensuring emails are responded to daily as appropriate
• Management of emails, letters and phone calls - responding to or delegating as necessary on the Strategic Director’s behalf
• Secretariat of Team and Board meetings
• Organising internal/external events and meetings as requested
• Liaising with colleagues across directorates to ensure delivery of Management Boards key projects

You will report to the Leadership Office in the Resources Directorate. You will work as part of a dynamic team who support the Council’s top tier of management. Previous Executive Assistant experience is not essential but the ability to work in a fast-paced environment is desirable.

Qualifications and Requirements:

To be considered for this position, you should meet the following requirements:

• Numeracy and literacy qualification e.g. GCSE English and Maths or equivalent.
• Relevant professional qualifications are encouraged but not essential.

Terms and conditions:

The below terms and conditions apply to this role:

• Satisfactory employment references and CIFAS identity checks;
• Satisfactory declaration of interest;
• As a public authority, we must ensure that members of staff in public-facing roles are able to speak fluent English. This means that they must have a command of spoken English, with confidence and accuracy, sufficient for the effective performance of their role. This requirement does not refer to any particular English language qualifications, regional or international accents, dialects, speech impediments or the tone of conversations. It does not require staff to speak only in English.

Equal Opportunity Employer:

Waltham Forest is a diverse borough where diversity is valued and is integral to both service delivery and employment of its staff. The Council is proud of its rich mix of communities and as the largest employer in the area, it works hard to respond to the changing needs of its population. We use our statutory duties on race, gender and disability equality and best practice in respect of age, faith and sexual orientation to ensure equality of opportunity in the workplace. The Council is committed to meeting its 4 equality objectives:

• Promoting equality of opportunity
• Opposing all forms of discrimination, intolerance and disadvantage
• Ensuring our workforce reflects the diverse communities of Waltham Forest at all levels.
• Providing fair, appropriate, accessible and excellent Services to all.

Respecting Diversity is a core Council value.

To support the above and reduce the risk of bias in its recruitment activities, the council is operating an anonymous shortlisting process, which hides personal information that can identify individuals until their application has been considered for shortlisting. The council also operates a scheme whereby, for jobs graded up to and including scale SO2, internal candidates are considered first. This includes those candidates who self-identify as having a disability for the purposes of the Disability Confident scheme. For more information, please refer to our recruitment and selection policy.

We are keen to support employees to balance their working life with other commitments. Therefore, wherever possible, we will consider working arrangements that suit an individual's personal circumstances whilst still meeting the needs of the Council. If you would like to discuss the possible flexible working options that might be applicable to this role, please contact the person named below or feel free to discuss this during your interview.

If you have any questions about this vacancy or the application process, please contact Emma Clifford, Business Manager at emma.clifford@walthamforest.gov.uk

The London Borough of Waltham Forest only advertises vacancies via our official website and approved recruitment platforms (e.g. Jobsgopublic). We will never ask for payment or request sensitive personal or financial information as part of our recruitment process. If you are contacted by a third party claiming to represent the Council, please verify the vacancy via our official careers website before sharing any information.