Facilities & Office Services Manager in Gillingham

Founded over 20 years, Lawtech have become a leading principal contractor specialising in cladding remediation. We deliver high-quality, compliant, multi-million-pound cladding repatriations & regeneration contracts throughout Great Britain.

The Company is committed to identifying and eliminating unlawful discriminatory practices, procedures, and attitudes throughout the Company. The Company expects employees to support this commitment and to assist in its realisation in all possible ways.

Specifically, the Company aims to ensure that no employee or candidate is subject to unlawful discrimination, either directly or indirectly, on the grounds of gender, race (including colour, nationality or ethnic origin), disability, sexual orientation, marital status, part-time status, age, religion or belief. This commitment applies to all aspects of employment.

Overall Purpose of Role:

To lead and manage Lawtech's facilities, logistics and workplace services, ensuring the Company's offices, operational support services and associated contracts are safe, compliant, efficient and cost-effective. The role is responsible for leading the Facilities team, managing key suppliers and ensuring high standards of service are delivered across the business.

Specific Responsibilities:

Facilities Management:

• Ensure the office cleaning contract is maintained and kept up to date, responding to any cleaning-related queries as required.
• Manage the Company’s air conditioning contract, and assist with any queries or issues relating to the air conditioning
• Manage the Company's alarm systems and assist with any issues or queries relating to the Company’s alarm systems, including door entry system, intruder alarm, CCTV and fire alarms
• Manage the Company insurance and ensure we are up to date and carrying out any renewal meetings, as well as putting together relevant paperwork and documents
• Manage the waste management and ensuring that documents are up to date and putting together paperwork when required. Assisting with any queries and issues
• Manage the Company’s water heaters, assisting with any issues
• Manage the general office repairs
• Manage furniture and any necessary repairs. Assisting with any renewals
• Manage that the fire extinguishers are up to date and managing this for both office and site.
• Assist with any paperwork or renewals
• Prepare, monitor and manage the annual Facilities budget.
• Manage the upkeep of the office and ensuring that any issues within the office is reported and dealt with effectively
• Responsible for arranging and issuing parking permits as and when required for the head office
• Manage three direct reports in their Compliance, IT, Office and General H&S Administration roles by conducting regular one-to-ones, managing performance, supporting development and managing workloads.
• Manage the departments recruitment, absence management, probation reviews, annual PDR’s and succession planning.

Logistics Management:

• Manage the Company's fleet administration, including fuel cards, congestion charges, Dart Charge accounts, parking fines and associated supplier relationships.
• Manage Company train tickets and be the first point of call for ordering train tickets for both office and site staff. Assisting with any queries where possible
• Book hotels and be the first point of call for booking hotels for both office and site staff when required
• Managing fleet vehicles insurance, assisting with queries relating to renewals and vehicle claims

General Administration:

• Manage our Amazon account and do orders as and when required
• Undertake any other reasonable duties commensurate with the level of the role.

Collaborate with:

• Work closely with all internal departments, suppliers, general and maintenance contractors and service providers.
• Keep the Head of HR updated on facilities performance, operational issues and business risks.