Facilities Co-Ordinator in Gillingham

Founded over 20 years, Lawtech have become a leading principal contractor specialising in cladding remediation. We deliver high-quality, compliant, multi-million-pound cladding repatriations and regeneration contracts throughout Great Britain. The Company is committed to identifying and eliminating unlawful discriminatory practices, procedures, and attitudes throughout the Company. The Company expects employees to support this commitment and to assist in its realisation in all possible ways. Specifically, the Company aims to ensure that no employee or candidate is subject to unlawful discrimination, either directly or indirectly, on the grounds of gender, race (including colour, nationality or ethnic origin), disability, sexual orientation, marital status, part time status, age, religion or belief. This commitment applies to all aspects of employment.

Overall Purpose of Role: Manage the Facilities and Logistics within Lawtech’s business. Manage 3 direct reports in their Compliance, IT, Office and General H&S Administration roles.

Specific Responsibilities:

• Facilities Management: Ensuring that the cleaning contract of the office is up to date and respond to any cleaning queries.
• Manage the Company’s air conditioning contract, and assist with any queries or issues relating to the air conditioning.
• Manage the alarms systems, and assist any issues or queries relating to the Company’s alarm systems, including door entry system, intruder alarm, CCTV and fire alarms.
• Manage the Company insurance and ensure we are up to date and carrying out any renewal meetings, as well as putting together relevant paperwork and documents.
• Managing our waste management and ensuring that documents are up to date and putting together paperwork when required.
• Assisting with any queries and issues.
• Managing the Company’s water heaters, assisting with any issues.
• Manage general office repairs and furniture repairs, assisting with any renewals.
• Ensuring that the fire extinguishers are up to date and managing this for both office and site, assisting with any paperwork or renewals.
• Manage the upkeep of the office and ensuring that any issues within the office are reported and dealt with effectively.
• Responsible for arranging and issuing parking permits as and when required for the head office.

• Logistics Management: Manage the company’s fleet cars fuel cards, and assisting with any renewals.
• First point of call for fleet car and van issues, assist where necessary.
• Manage fleet car fines, such as parking fines.
• Manage Company train tickets and be the first point of call for ordering train tickets for both office and site staff, assisting with any queries where possible.
• Manage the congestion charge administration for the Company fleet vehicles.
• Manage the fleet vehicles dart charge and ensure that dart charge administration is complete and assist with any queries.
• Book hotels and be the first point of call for booking hotels for both office and site staff when required.
• Managing fleet vehicles insurance, assisting with queries relating to renewals and vehicle claims.

• General Administration: Manage our Amazon account and do orders as and when required.
• Any other ad hoc administrative duties as and when required.

Collaborate with: Work closely with all internal departments, suppliers, general and maintenance contractors and service providers. Keep the Head of Pre Construction updated on project delivery and raise any concerns.