Introduction
The Apprentice Accounts Assistant will support the finance team while working towards AAT Level 2.
The apprentice will gain experience across Purchase Ledger, Sales Ledger, Credit Control, Cash Book, Credit Cards, Expenses and project accounting.
Staff will provide training, with responsibilities increasing as skills develop.
About the Employer
Founded over 20 years ago, Lawtech have become a leading principal contractor specialising in cladding remediation. We deliver high-quality, compliant, multi-million-pound cladding repatriations & regeneration contracts throughout Great Britain.
The Company is committed to identifying and eliminating unlawful discriminatory practices, procedures, and attitudes throughout the Company. The Company expects employees to support this commitment and to assist in its realisation in all possible ways.
Specifically, the Company aims to ensure that no employee or candidate is subject to unlawful discrimination, either directly or indirectly, on the grounds of gender, race (including colour, nationality or ethnic origin), disability, sexual orientation, marital status, part-time status, age, religion or belief. This commitment applies to all aspects of employment.
What You'll Do
- Monitor the GRN inbox and ensure supplier delivery notes are appropriately attached to purchase orders within Sage
- Assist with monitoring the Accounts inbox and processing allocated supplier invoices
- Check supplier invoices against purchase orders to ensure invoice details are accurate and appropriately supported
- Assist with following up outstanding purchase orders and liaising with relevant departments where goods or services have not been confirmed as received
- Process supplier invoices on Sage, ensuring appropriate nominal codes and descriptions are applied
- Ensure invoice descriptions clearly identify the relevant period, goods / services and individual or department concerned
- Ensure supporting documentation is scanned and attached to invoices where required
- Liaise with site teams, the Commercial Team and other Head
- Office departments to obtain information required to process invoices accurately and promptly
- Assist with identifying invoice discrepancies and escalating issues to -the appropriate member of the Accounts Team
- Assist with communicating with suppliers regarding invoice queries and discrepancies
- Maintain accurate records of outstanding invoice queries and assist with progressing these to resolution
- Assist with resolving discrepancies through the receipt of credit notes or supporting information from suppliers
- Assist with monthly supplier statement reconciliations and request copies of missing invoices where required
- Assist with reviewing and updating Purchase Ledger analysis codes within Sage
- Assist with downloading PCSA CVRs from SharePoint to the V: drive
- Assist with the monthly roll-forward of PCSA CVRs following completion of the project profit review and management accounts
- Upload completed PCSA CVRs to SharePoint for the Commercial Team to update
- Assist with responding to queries from the Commercial Team, escalating where appropriate to the Commercial Accounts
- Assistant or Accounts Department Manager
- Develop an understanding of how project costs, income and profitability are monitored within a construction environment
- Assist with the weekly review of credit card spreadsheets to ensure purchase orders have been raised and supporting receipts are available
- Follow up with credit card users regarding outstanding receipts or documentation
- Assist with obtaining or raising required order numbers in accordance with company procedures
- Escalate any outstanding issues or concerns to the Accounts Department Manager
- Assist with matching credit card receipts to statements and posting transactions to the appropriate credit card ledger account
Training Outcome
Possible progression within the business and onto further apprenticeship programmes.
Skills Required
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Creative
- Initiative
- Non judgemental
- Patience
Qualifications
- Essential - GCSE - English - A* - C / 9 - 4
- Essential - GCSE - Maths - A* - C / 9 - 4
Course Information
Course: Accounts or finance assistant (level 2)
Level: 2
Route: Legal, finance and accounting
Apprenticeship Level: Intermediate
Working Arrangements
Working Week: 9.00am - 5.30pm Monday - Friday.
Expected Duration: 1 Year
Training Provider: APPRENTICE TEAM LTD
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