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- Tasks: Support real estate lawyers with document management, client communication, and administrative tasks.
- Company: Boutique law firm in London and St Albans with a collaborative atmosphere.
- Benefits: Full-time role with competitive salary and opportunities for professional growth.
- Why this job: Join a dynamic team and gain valuable experience in the legal sector.
- Qualifications: Previous real estate experience and strong organisational skills required.
- Other info: Flexible team attitude and excellent communication skills are essential.
The predicted salary is between 36000 - 60000 £ per year.
Our client, a boutique firm with offices in London and St Albans, have a vacancy for an experienced Real Estate Legal PA.
Duties are as follows:
- Copy and audio typing various documents - mainly in Word, iManage, iManage Share, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel
- Proof reading and amending documents
- Transcribing and formatting documents
- Converting documents from PDF to Word and reformatting and proofing and creating house-style as required
- Picking up dictation from Bighand
- Telephone and email communication with clients and ensuring messages are passed on promptly and accurately
- Organising printing
- Scanning and photocopying
- AML – mainly in Legl
- SDLT Applications
- Land registry applications
- Drafting forms e.g., AP1, TR1s
- Replying to requisitions
- Uploading documents
- Post completion formalities
- Drafting notice of transfer/charge, deed of covenant
- Land registry services
- Requesting office copies
- Submitting official searches
- Map searches
- Requesting updates and expediting applications
- Lease and deed summaries
- Scheduling deeds
- Phoning lenders to request documents or updates
- Requesting planning documentation from local authority website
- Drafting letters to clients, HMRC, HMLR and solicitors
- Opening files
- Client ID & matter forms
- Completing smartsearches
- Compiling sales packs
- Creating folder on iManage share/dropbox
- Indexing sales packs
- Preparing basic replies to CPSEs
- Drafting basic reports on title
- Closing files
- Completing file closure form
- Printing financial report
- Requesting WIP/balances written off
- Using a variety of electronic tools such as e-chits - checking incoming payments and preparing all documents, ready for monies to be claimed and e-chit
- Preparing Invoices, BACS/TT payments, checking ledgers and verifying bank details
- Credit Control - sending overdue reminders to clients
- Arranging file and deed retrieval from storage
- Additional ad hoc support/ cover as/ when required by other fee earners or departments
- Organising diaries/calendars, arranging meetings internally and externally and on Teams or Zoom
Key Skills:
- Excellent attention to detail and organisational skills
- Ability to prioritise workloads in a deadline driven, transactional environment
- Computer literate and competent user of Outlook, Word, PDF Docs, Excel and DocuSign
- Teamwork
- Being adaptable and flexible
- Having competent knowledge about legal practice
- Excellent interpersonal abilities including a good telephone manner and face to face communication skills with colleagues and clients
- Good grammar and spelling a must
- A proactive, enthusiastic and commercially focused approach
This job description is not exhaustive, and the job holder may be required to undertake additional duties from time to time to ensure the smooth running of the practice.
To secure this role you must have previous real estate experience including all property and searches. A can do flexible team attitude is also essential.
Hours: 37.5 per week (9:00-17:30 Monday to Friday) on a Permanent, full-time contract.
Real Estate Legal PA St Albans or London employer: Law Support
Contact Detail:
Law Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Real Estate Legal PA St Albans or London
✨Tip Number 1
Network like a pro! Reach out to your connections in the real estate and legal sectors. Attend industry events or join relevant online groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they operate. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! Since this role involves a lot of client interaction, being articulate and confident is key. Try mock interviews with friends or family to get comfortable with common questions.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Real Estate Legal PA St Albans or London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Real Estate Legal PA role. Highlight your experience with document management and legal processes, as well as your proficiency in tools like iManage and DocuSign. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail: In a role where accuracy is key, it's important to showcase your attention to detail. Use examples from your past work where you proofread or formatted documents flawlessly. We love candidates who take pride in their work!
Be Clear and Concise: When writing your application, keep it clear and concise. Avoid jargon and get straight to the point about your relevant experience. We appreciate straightforward communication, just like we do with our clients!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes directly to us. Plus, we can’t wait to hear from you!
How to prepare for a job interview at Law Support
✨Know Your Tools
Familiarise yourself with the software mentioned in the job description, like iManage, DocuSign, and Excel. Being able to discuss your experience with these tools will show that you're ready to hit the ground running.
✨Showcase Your Attention to Detail
Prepare examples of how you've demonstrated excellent attention to detail in previous roles. Whether it's proofreading documents or managing complex schedules, be ready to share specific instances where your meticulousness made a difference.
✨Practice Your Communication Skills
Since this role involves a lot of client interaction, practice articulating your thoughts clearly and confidently. You might even want to role-play common scenarios, like responding to client queries or drafting letters, to showcase your interpersonal skills.
✨Demonstrate Flexibility and Team Spirit
Be prepared to discuss how you've adapted to changing priorities in past jobs. Highlight your teamwork experiences and how you’ve supported colleagues, as this role requires a proactive and flexible attitude.