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- Tasks: Lead and mentor a team of Legal Secretaries while managing workloads and performance.
- Company: Join a specialist law firm in the heart of London, known for its dynamic environment.
- Benefits: Enjoy competitive salary reviews, professional development opportunities, and a supportive team culture.
- Why this job: Make an impact by guiding a talented team and enhancing legal support services.
- Qualifications: Experience in legal secretarial roles and strong leadership skills are essential.
- Other info: Opportunity to shape team dynamics and contribute to the firm's success.
The predicted salary is between 36000 - 60000 £ per year.
Our client, a specialist law firm based in central London, is seeking a new Legal Secretary Co-ordinator / Legal Secretary Supervisor. Reporting to the Legal Secretarial Services Manager, you will be responsible for managing a team of Legal Secretaries who provide support to the firm’s litigation fee earners.
Key duties include:
- Guiding and advising the team - mentoring and coaching.
- Monitoring workloads across the team to ensure work is balanced.
- Acting as the primary point of contact for fee earners during the absence of their secretary and coordinating work allocation during secretarial absence.
- Liaising with fee earners for feedback and relaying this to the team on a one-to-one basis.
- Conducting 1-1s and appraisals.
- Acting as a channel for communications between the team and Senior Leaders.
- Attending weekly Team Leader meetings and conducting daily meetings with your team.
- Ensuring new team members are successfully integrated, e.g., assigning a buddy and arranging secretarial training as part of induction.
- Monitoring any conduct or performance issues within the team and dealing with them in accordance with HR procedures.
- Flagging any concerns to the Secretarial Services Manager.
- Providing support with other activities, for example, secretarial projects, as required.
- Assisting with the recruitment of new secretaries, including reviewing applications, conducting interviews, and providing feedback to the recruitment team.
- Assisting with the annual salary review for your team.
Contact Detail:
Law Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretarial Co-ordinator / Legal Secretarial Supervisor
✨Tip Number 1
Familiarise yourself with the specific legal practices and procedures relevant to the firm. Understanding the nuances of litigation support will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with current or former employees of the firm on platforms like LinkedIn. Engaging in conversations can provide you with insider knowledge about the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 3
Prepare to discuss your leadership and mentoring experiences in detail. Since the role involves managing a team, showcasing your ability to guide and develop others will set you apart from other candidates.
✨Tip Number 4
Stay updated on the latest trends in legal technology and secretarial practices. Being knowledgeable about tools that enhance efficiency in legal environments can give you an edge and show that you're proactive about improving team performance.
We think you need these skills to ace Legal Secretarial Co-ordinator / Legal Secretarial Supervisor
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in legal secretarial roles, particularly any supervisory or team management experience. Use specific examples that demonstrate your ability to mentor and guide a team.
Craft a Strong Cover Letter: In your cover letter, emphasise your leadership skills and experience in managing workloads. Mention your ability to liaise effectively with fee earners and how you can contribute to the firm's success.
Highlight Relevant Skills: Focus on key skills such as communication, organisation, and problem-solving in your application. These are crucial for the role of Legal Secretarial Co-ordinator and will help you stand out.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential in a legal environment.
How to prepare for a job interview at Law Support
✨Showcase Your Leadership Skills
As a Legal Secretarial Co-ordinator, you'll be managing a team. Be prepared to discuss your previous leadership experiences, how you've mentored others, and any strategies you've used to balance workloads effectively.
✨Understand the Role of a Legal Secretary
Familiarise yourself with the specific duties of a legal secretary, especially in a litigation context. This will help you demonstrate your understanding of the role and how you can support both the secretaries and fee earners.
✨Prepare for Team Dynamics Questions
Expect questions about how you would handle team dynamics, such as resolving conflicts or addressing performance issues. Think of examples from your past where you've successfully navigated similar situations.
✨Ask Insightful Questions
At the end of the interview, ask questions that show your interest in the firm and the team. Inquire about their current challenges, team culture, or how they measure success within the secretarial team.
