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- Tasks: Join a dynamic team as a Corporate Legal Secretary/Co-ordinator, managing workflows and providing top-notch support.
- Company: A friendly medium-sized law firm located in Baker Street, dedicated to professional growth and collaboration.
- Benefits: Enjoy hybrid working, on-the-job training, and a supportive work environment.
- Why this job: This role offers a chance to develop skills in a professional setting while making a real impact.
- Qualifications: Experience in a similar role is preferred; strong organisational and communication skills are essential.
- Other info: Salary around £45K with opportunities for personal and professional development.
The predicted salary is between 36000 - 54000 £ per year.
Our client, a medium sized law firm based in Baker Street has a vacancy for an experienced Corporate Legal Secretary who is keen to try a new role as a co-ordinator with the workload within the team.
Duties are as follows:
- Experience of providing a first-class legal secretarial service to a busy team within a professional environment.
- Build and maintain effective working relationships with the Senior Associates, Associates, Trainees, Corporate Team Leader, the wider secretarial services function, the practice areas and other support departments.
- Advanced knowledge of MS Office together with a minimum typing speed of 60 wpm.
- Proactively and accurately monitor/oversee inboxes on team’s behalf, during absence, as agreed with (e.g. Associates).
- Proactively and accurately monitor/oversee calendars, set up all meetings and related logistics, and ensure all arrangements are made (rooms booked, and calendars updated with changes).
- Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus on quality.
- Work closely and effectively with Executive Assistants, central teams and in collaboration with other Legal Secretaries, providing support in cases of holidays and absences.
- Respond to tasks promptly and manage deadlines, to ensure expectations are managed.
- Be an effective and professional point of contact, to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for the team.
- Manage/co-ordinate billing and compliance processes on behalf of the team, to include generating bills, working closely with, and supporting, Client Administrators where necessary to ensure billing/CMI processes are followed correctly in accordance with requirements.
- Ensure expense claims are submitted in a timely manner.
- Use initiative and actively identify and resolve issues when they arise.
- Demonstrate confidentiality, diplomacy and a thorough understanding of the group and clients who you support.
- Undertake and manage the workflow of the Legal Support Team on a day to day basis and provide a range of secretarial and admin support to the Corporate Associate and Trainee teams.
- Take a proactive approach towards continual development and the improvement of team processes/ways of working, spotting opportunities to streamline the running of the secretarial team, working alongside the Secretarial Team Leader to develop and implement new ideas.
- Highly developed communication skills, updating group when delays may occur.
- Escalate operational and/or performance issues to Secretarial Team Leader.
The firm offers a friendly environment and on the job training. They are looking for someone who has experience in a similar role or is keen to take on some new responsibilities. You will need to be proactive, organised, client focussed and level headed.
Salary circa £45K - hybrid working three days in the office.
Corporate Legal Secretary/Co-ordinator employer: Law Support
Contact Detail:
Law Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Corporate Legal Secretary/Co-ordinator
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes relevant to corporate law. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any discussions with the team.
✨Tip Number 2
Network with professionals in the legal field, especially those who work in corporate law. Attend industry events or join relevant online forums to connect with potential colleagues and gain insights into the firm's culture and expectations.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. Be ready to discuss these experiences in detail during any interviews.
✨Tip Number 4
Research the firm thoroughly, including its values, recent cases, and team structure. This knowledge will allow you to tailor your conversations and show genuine interest in becoming a part of their team.
We think you need these skills to ace Corporate Legal Secretary/Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a legal secretary and any coordination roles you've held. Emphasise your typing speed, MS Office proficiency, and ability to manage calendars and inboxes effectively.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the firm. Mention specific skills that align with the job description, such as your attention to detail, communication skills, and proactive approach to problem-solving.
Showcase Your Experience: Provide examples of how you've successfully managed workflows or improved processes in previous roles. This will demonstrate your capability to take on the coordinator responsibilities outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Attention to detail is crucial in this role, so ensure your application reflects that quality.
How to prepare for a job interview at Law Support
✨Showcase Your Secretarial Skills
Be prepared to discuss your experience in providing a first-class legal secretarial service. Highlight specific examples where you've successfully supported a busy team, and demonstrate your advanced knowledge of MS Office and typing speed.
✨Demonstrate Proactivity
The role requires a proactive approach, so be ready to share instances where you've taken the initiative to resolve issues or improve processes. This will show that you can manage workflows effectively and contribute positively to the team.
✨Emphasise Communication Skills
Strong communication skills are essential for this position. Prepare to discuss how you've maintained effective working relationships with colleagues and clients, and how you've managed expectations during busy periods or when delays occur.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle real-life scenarios, such as managing calendars, coordinating meetings, or dealing with billing processes. Think through your past experiences and how you would approach similar situations in this new role.
