At a Glance
- Tasks: Support the Executive Leadership Team with proactive admin and operational tasks.
- Company: Join a dynamic organisation focused on sustainable growth and innovation.
- Benefits: Gain valuable experience, develop skills, and work in a supportive environment.
- Other info: Embrace a positive team culture and contribute to exciting projects.
- Why this job: Be at the heart of decision-making and drive impactful change within the company.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
Essential Purpose of the Role
The Executive Assistant provides high-quality, proactive administrative and operational support to the Executive Leadership Team (CEO, CFO, CTO and COO), enabling them to focus on leading the business and driving sustainable growth. Operating at Job Family D level, the individual is expected to exercise sound judgement, manage competing priorities with confidence, and build trusted working relationships across the organisation.
Key Responsibilities
- Executive & Diary Management
- Provide proactive and highly organised diary management for three members of the Executive Team and the CEO, anticipating scheduling conflicts and resolving them with minimal disruption.
- Manage end-to-end travel logistics including accommodation, transportation and itineraries, ensuring cost-effectiveness and compliance with company policy.
- Prepare briefing materials, agendas and supporting documentation ahead of meetings, and ensure timely follow-up on actions and commitments.
- Board & Governance Support
- Coordinate the preparation and distribution of Board papers and committee packs, liaising with relevant stakeholders to ensure accuracy, quality and timely submission.
- Maintain and update management information, reports and dashboards as required, ensuring data integrity throughout.
- Support governance processes by managing document workflows, version control and filing in line with best practice.
- Events & Communications
- Plan, coordinate and support all-staff briefings, Townhalls and internal events, managing logistics, communications and post-event follow-up.
- Coordinate and manage internal and external events, working with third-party suppliers and internal teams as appropriate.
- Draft and review correspondence, presentations and communications on behalf of the Executive Team, ensuring a professional and consistent tone.
- Projects & Process Improvement
- Drive and support ad hoc projects and change initiatives at the direction of the Executive Team, managing timelines and stakeholder engagement effectively.
- Proactively identify opportunities to improve processes and ways of working within the EA function and broader operational support.
- Act as a trusted point of contact for internal and external stakeholders, exercising discretion and confidentiality at all times.
- General
- Carry out such other tasks as reasonably directed by the Executive Team from time to time.
- Actively contribute to a positive and inclusive team culture, supporting colleagues and embracing change with a solutions-focused mindset.
Person Specification
Essential
- Demonstrable experience as an Executive Assistant supporting senior leadership in a professional services or corporate environment.
- Excellent organisational skills with strong attention to detail and the ability to prioritise effectively under pressure.
- High proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and other relevant business tools.
- Proven ability to exercise discretion and maintain confidentiality when handling sensitive information.
- Strong written and verbal communication skills, with a professional and polished manner.
- Experience of coordinating Board or committee papers, or equivalent governance documentation.
- Proactive, self-motivated and solutions-focused with a track record of driving process improvements.
Desirable
- Experience working within a regulated or financial services environment.
- Familiarity with event management and all-staff communications.
- Experience managing budgets or travel procurement.
Executive Assistant - 12 Month FTC employer: Law Debenture
At Law Debenture, we pride ourselves on being an exceptional employer that fosters a culture of trust, support, and empowerment. Our team members enjoy competitive salaries, generous benefits, and the opportunity to work alongside talented colleagues in a dynamic environment that encourages personal and professional growth. With a commitment to innovation and collaboration, we create a workplace where everyone can thrive and contribute to our shared success.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - 12 Month FTC
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Law Debenture can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Law Debenture; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Law Debenture.
We think you need these skills to ace Executive Assistant - 12 Month FTC
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Law Debenture and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Law Debenture's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Law Debenture
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
