Trainee / Company Secretarial Officer in London

About Law Debenture

Law Debenture is an Investment Trust supported by a wholly owned professional services business. LawDeb is an unusual and exciting proposition; on a day–to-day basis we are nimble, ambitious and small enough to know everyone by name, whilst also benefiting from the profile and credibility of a listed business. This is thanks to our 135-year-old FTSE250 investment trust and our fast‑growing independent professional services business of over 300 colleagues across 6 business lines.

At LawDeb, doing work that has a positive impact is important to us. We need the very best people to be the custodians of our business for the next stage of our proud history and growth. We’re ambitious to innovate, collaborate and push forward in providing peace of mind and excellence for our clients and each other. We’re on a journey to shape a culture we’re all proud to be part of. One where everyone feels trusted, supported and empowered to own their success. Working at LawDeb, you will have access to our enviable network of clients and innovative projects, as well as brilliant colleagues to learn from and collaborate with.

Role Overview

We are recruiting for a Corporate Secretarial Officer to join our high calibre team responsible for delivering an extensive range of corporate secretarial and governance services for the UK entities of our Global clients. We are looking for candidates who are structured and process driven, to deliver the annual compliance service and support routine corporate changes for our corporate secretarial clients. This role would suit a candidate with attention to detail, structured approach to completing projects, aptitude to implement and follow processes and an understanding of regulatory compliance. In return, we’ll provide the tools and training to support a wide range of internal and external stakeholders and maximise your potential.

Main responsibilities

• Managing the compliance diary for a large portfolio of UK entities, ensuring all statutory filings are completed and the corporate records are kept up to date.
• Preparation of annual confirmation statements and liaising with the client to arrange review and filing upon approval.
• Updates to the statutory registers upon instruction of the client.
• Informing clients of the upcoming statutory deadlines (e.g. Annual Accounts due date).
• Drafting Director resolutions to approve the annual accounts.
• Maintenance of electronic corporate records using Diligent Entities.
• Drafting of relevant approvals for routine corporate changes (e.g Director appointment, change of registered office address) and arranging for the relevant filings to made at Companies House.
• Formation/Incorporation of UK entities and drafting of the relevant post completion documentation.
• Contributing to revenue through ensuring that invoices for work completed are issued accurately and in a timely manner.
• Contribute fully to the development of this critical LawDeb business, take ownership of areas of responsibility, ensure administration processes are efficient and effective (recommend areas of improvement where applicable), and ensure thorough record-keeping and maintenance of relevant databases.
• Develop and maintain excellent relationships with clients, lawyers, global project managers and other providers of new business.

Is this you?

• Strong time management, organisational and planning skills - ability to prioritise work, multi-task and meet deadlines.
• High level of attention to detail, ensuring accurate and timely completion of critical tasks (often with a compliance focus).
• Aptitude for implementing efficient processes.
• Good rapport building and communication skills, both written and verbal. Confident communicating and working effectively with multiple stakeholders (clients and colleagues) at all levels.
• High standard of professional and personal conduct and ethical behaviour.
• Commercial and practical outlook.

Essential Knowledge, Skills, Experience

• IT literate, excellent computer skills, in particular MS Office, Excel and Outlook.
• Degree level educated.

Your Reward

• Competitive salary with performance bonus scheme.
• Generous pension contribution.
• Full healthcare cover.
• Health cash plan.
• Life assurance.
• Buy/sell annual leave scheme.

Additional Information

People who thrive at LawDeb make the most of this foundation to grow themselves, help us improve and have fun playing their part in building the culture that’s fuelling our growth. LawDeb hires people based on personal merit and qualifications regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background or any other protected attribute. We celebrate the diversity of our colleagues and provide an inclusive environment so you can bring your true self to work. We recognise that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. If you feel that you require any reasonable adjustments to be able to participate in this recruitment process, please provide further details where prompted.

Please note that we have a thorough referencing process, which includes credit and criminal record checks.