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- Tasks: Join a dynamic team assisting with client due diligence and file management.
- Company: A leading law firm in Guildford known for its supportive work environment.
- Benefits: Competitive salary, friendly team culture, and opportunities for growth.
- Why this job: Gain valuable experience in a reputable firm while making a real impact.
- Qualifications: Previous office admin experience preferred; friendly and proactive attitude required.
- Other info: Perfect for high school or college students looking to kickstart their career.
The predicted salary is between 25000 - 26000 £ per year.
Prominent law firm, based in the heart of Guildford is actively recruiting for an Office/Team Assistant to join their friendly team. The role is really varied and will include:-
- Working with service users to offer assistance where possible
- Supporting the Compliance & Risk Team with the completion of client due diligence, conflict checking and the Anti-Money Laundering processes
- Creating new files and maintain and update existing files, demonstrating an understanding of the principal documentswithin file
- Dealing with internal and external postal deliveries and arrange couriers
- Working effectively and efficiently on the Practice Management System to log and record documents
- Undertaking all file closing procedures including the processing of archiving and retrieval
- Complete searches at the request of Partners, fee earners and PAs.
- Photocopying, printing, scanning, binding, and filing tasks
- Supporting the Finance team by ensuring receipts, cheques and bills are correctly loaded onto the system
- Any ad hoc duties as requested by the business
To apply, you’ll need to have previous Office Admin experience (6 months is OK) and be someone who can work on their own initiative with a friendly and approachable demeanour.
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Office Admin Assistant - Guildford Law Firm - £25,000-£26,000 employer: Law Choice
Contact Detail:
Law Choice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Admin Assistant - Guildford Law Firm - £25,000-£26,000
✨Tip Number 1
Familiarise yourself with the specific software and systems used in law firms, such as Practice Management Systems. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've effectively managed files and documentation in previous roles. This will highlight your ability to handle the varied tasks mentioned in the job description.
✨Tip Number 3
Research the law firm’s values and recent news to understand their culture and priorities. This knowledge will help you tailor your responses in interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 4
Network with current or former employees of the firm on platforms like LinkedIn. They can provide insights into the work environment and may even refer you internally, increasing your chances of landing the job.
We think you need these skills to ace Office Admin Assistant - Guildford Law Firm - £25,000-£26,000
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant office admin experience. Focus on skills that align with the job description, such as document management, compliance support, and customer service.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and explains why you’re a great fit for the role. Mention your previous experience and how it relates to the tasks listed in the job description.
Highlight Relevant Skills: In your application, emphasise skills like attention to detail, organisation, and the ability to work independently. These are crucial for the varied tasks mentioned in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail.
How to prepare for a job interview at Law Choice
✨Show Your Organisational Skills
As an Office Admin Assistant, you'll need to demonstrate your ability to manage files and documents efficiently. Be prepared to discuss your previous experience with file management and how you prioritise tasks in a busy environment.
✨Understand Compliance and Risk
Familiarise yourself with basic compliance and risk management concepts, especially related to Anti-Money Laundering processes. Showing that you have a grasp of these areas will impress the interviewers and show your commitment to the role.
✨Be Friendly and Approachable
Since the role requires working with service users and supporting various teams, it's essential to convey a friendly and approachable demeanour during the interview. Practice your interpersonal skills and be ready to share examples of how you've successfully interacted with colleagues or clients in the past.
✨Demonstrate Initiative
The job description mentions the need for someone who can work on their own initiative. Prepare examples of situations where you've taken the lead on a project or solved a problem independently, showcasing your proactive attitude.
