Legal Secretary - Corporate
A top international law firm is seeking a Legal Secretary to join its Corporate department in London, providing high-quality secretarial and administrative support to attorneys within a fast-paced, prestigious environment.
About the Role
This Legal Secretary role sits within the Secretarial department, reporting to the Associate Director of Secretarial Services. The successful Legal Secretary will support assigned attorneys with a full range of secretarial and administrative duties, maintaining the highest standards of confidentiality, accuracy and professionalism at all times. This is a non-fee-earning role with no billing responsibilities, allowing the successful candidate to focus entirely on delivering exceptional support to the attorneys they work with.
Key Responsibilities
- Using the firm's computer systems and software applications to produce accurate legal documents
- Following the firm's document processing methods and procedures; creating, spell checking, editing and proofreading work product
- Transcribing from handwritten materials and dictation
- Establishing and maintaining calendar and deadline reminder systems
- Organising and prioritising telephone calls, mail, documents and projects
- Managing incoming and outgoing mail
- Scheduling and organising meetings, conferences and departmental activities
- Booking travel and accommodation, preparing itineraries and processing travel expenses
- Maintaining e-filing, inbox management and records management systems
- Opening new files and maintaining client and general files, including periodic review and closure of older files
- Updating client contacts via the firm's CRM system
- Ensuring attorneys' weekly timesheet entries are dealt with in a timely manner
- Preparing legal documents and providing administrative support for assigned partners and attorneys
- Exercising discretion and judgement while managing requests from multiple functional areas and external parties
- Providing cover for secretarial team members during holidays and other absences
- Supporting overload document work, filing and photocopying as required
- Attending regular technical and mandatory training, and team, departmental and firm-wide meetings
What We're Looking For
- Proven legal secretarial experience, with a solid understanding of law office policies and procedures
- Excellent English language and grammar skills
- Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at 70 wpm
- Strong organisational skills, with the ability to prioritise numerous tasks under time constraints
- Excellent proofreading skills, with a keen eye for grammatical, typographical and spelling errors
- Strong interpersonal skills, able to communicate effectively with a diverse group of clients, attorneys and staff
- A collaborative, team-oriented approach and willingness to work flexibly, including occasional additional hours
- Proficiency in Microsoft Outlook, Word, PowerPoint and Excel; knowledge of Visio is a plus
Salary and Benefits
- Salary: £50,000
- Location: London
- Hours: 35 hours per week
This is an excellent opportunity for an experienced Legal Secretary to join a top international law firm and provide first-class support within a leading Corporate department. If you are a proactive, detail-focused Legal Secretary looking for your next step, we want to hear from you.
#J-18808-Ljbffr
Legal Secretary - Corporate employer: Law Choice
Join a prestigious Top 30 law firm in London, where you will be part of a dynamic Litigation team that prioritises professional growth and development. With a strong commitment to training, excellent benefits, and a collaborative work culture, this role offers a unique opportunity to gain valuable experience in a fast-paced legal environment while being supported by a dedicated team.
