Senior Legal Secretary

A top law firm is seeking an experienced Senior Legal Secretary to join its Secretarial Services team in London. This is a bilingual position requiring fluency in both Italian and English, supporting partners, counsel, associates and trainee solicitors within a fast-paced international environment. The successful Senior Legal Secretary will report to the Manager of Secretarial Services and work closely with fellow secretaries and business support professionals.

KEY RESPONSIBILITIES

• Actively manage fee-earners' diaries, exercising sound judgment on priorities, urgency and conflicting appointments.
• Amend and format documents, spreadsheets and presentations, proofreading to ensure a consistently high standard.
• Proactively manage fee-earners' and your own inbox, ensuring client and matter-related emails are actioned and filed in iManage promptly.
• Manage the billing process in coordination with the Finance team.
• Proactively manage the opening of new clients and matters, including conflict checks and drafting or amending engagement letters.
• Arrange complex travel and prepare detailed itineraries.
• Manage fee-earners' contacts and keep InterAction records up to date.
• Maintain the efficiency and accuracy of the firm's electronic and hard copy filing systems.
• Input timesheets onto Intapp Time when required by fee-earners.
• Answer telephone calls promptly and professionally, taking full messages and following up as needed, and monitor voicemail in fee-earners' absence.
• Complete and submit expense forms using the correct client or office charge codes.
• Undertake administrative tasks including coordinating the online closing binder process, typing, photocopying, binding, scanning, filing and preparing weekly submissions for the internal European BD Weekly Update report.
• Build and maintain professional relationships with fee-earners, clients and client-side counterparts.
• Anticipate the needs of internal and external clients, adding value through consistently excellent service.
• Sort and process incoming and outgoing mail.

WHAT WE'RE LOOKING FOR

• Fluency in reading, writing and speaking both Italian and English.
• At least five years' experience supporting at partner level or equivalent within a corporate, legal or banking environment.
• Strong proficiency across MS Office (Word, Excel, PowerPoint and Outlook).
• Excellent written and verbal communication skills.
• A sharp eye for detail and consistency.
• Strong organisational skills and the ability to multi-task effectively.
• A positive, professional attitude and the ability to remain calm under pressure.
• Sound judgement, initiative and the ability to prioritise competing demands.
• A collaborative, approachable manner that supports team spirit within the group and across the wider firm.
• Willingness to work flexibly to meet client needs, including assisting colleagues and delegating where appropriate.
• A professional demeanour suited to an international law firm environment.

This is an excellent opportunity for a Senior Legal Secretary with strong bilingual skills to join a leading international practice in a varied and highly regarded support role. Apply now to find out more about this Senior Legal Secretary position.