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- Tasks: Support a UHNWI with travel, administration, and household management.
- Company: Family office in Suffolk with a dynamic and varied work environment.
- Benefits: Flexible working arrangements and the chance to develop your skills.
- Why this job: Join a unique role that offers variety and the opportunity to make a real difference.
- Qualifications: Experience as a PA, strong organisational skills, and discretion are essential.
- Other info: Work 3 days in the office, 1 day at the principal's house, and 1 day from home.
The predicted salary is between 36000 - 60000 £ per year.
The principal of a family office based in Suffolk is seeking a new Private Personal Assistant. The role involves all expected duties of supporting an UHNWI, with support to wider family members. It is an incredibly varied role and will require a resourceful Private PA who is well-versed in global travel to organise and plan trips.
The key responsibilities are as follows:
- Supporting all administrative needs and correspondence – dealing with incoming mail/emails – drafting responses – research. Arranging meetings internal and external.
- Overseeing household and estate staff and managing staff schedules – drafting offer letters/contracts – annual leave – performance reviews – health and safety – staff training.
- Extensive complex travel & diary management – booking flights – arranging accommodation – transfers – liaising with overseas contacts – table reservations etc.
- Basic bookkeeping and managing household bills – all invoices for all residences.
- Undertaking ad hoc personal errands – shopping, pick ups etc.
- Household purchases/returns and credit card/account reconciliations – reconcile own and house staff credit cards – liaising with house staff for all household purchases.
- Event Planning – organising events, dinners, family events/shoots etc.
- Managing Estate Properties including liaising with contractors etc – day to day property management in liaison with agent. Managing quotes organising annual maintenance – liaising with contractors.
- Providing occasional support to wider members of the family.
- Supporting the Executive team at the family office with ad-hoc tasks, especially with the Human Resources administration for the office and operating business.
The ideal candidate will have previously worked within a private household as a PA or been a Private PA to a UHNWI. You will need to demonstrate strong administrative and organisational skills, have a professional verbal and written communication style, with the ability to liaise easily with a wide range of individuals including very senior. Discretion, emotional intelligence, a positive mindset and great work ethic are required, and it goes without saying that this person will be completely trustworthy. Strong IT skills, excellent command of the English language and a flexible proactive approach to last minute changes are also needed. This is a lovely varied role that will be based 3 days in the office, 1 day from the principals house and 1 day from home. Please only submit your CV if you are based in or around Suffolk.
Private PA to UHNWI in Suffolk employer: Lavender Jones Recruitment
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private PA to UHNWI in Suffolk
✨Network Like a Pro
Get out there and connect with people in the industry! Attend events, join relevant groups, and don’t be shy about reaching out to potential contacts. You never know who might have the inside scoop on job openings.
✨Ace the Informal Chat
If you get the chance for an informal chat or coffee meeting, take it! This is your opportunity to showcase your personality and skills without the pressure of a formal interview. Be yourself and let your passion shine through.
✨Show Off Your Skills
When you land that interview, be ready to demonstrate your skills. Bring examples of your previous work or even create a mini portfolio. This will help you stand out and show that you’re the perfect fit for the role.
✨Apply Through Our Website
Don’t forget to apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive and engaged.
We think you need these skills to ace Private PA to UHNWI in Suffolk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Private PA. Highlight your experience in supporting UHNWI and managing complex travel arrangements, as these are key aspects of the job.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and enthusiasm for the role. Use it to showcase your organisational skills and ability to handle diverse tasks, just like the ones mentioned in the job description.
Showcase Your Discretion: Since this role requires a high level of trust, emphasise your experience in handling sensitive information and maintaining confidentiality. This will show us that you understand the importance of discretion in a private household.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Lavender Jones Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Private PA to an UHNWI. Familiarise yourself with the key tasks mentioned in the job description, such as travel management and household staff oversight. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Discretion and Trustworthiness
Given the nature of the role, it's crucial to convey your ability to handle sensitive information with discretion. Prepare examples from your past experiences where you've successfully maintained confidentiality or managed delicate situations. This will reassure the interviewer of your trustworthiness.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple tasks and priorities effectively. You might want to share specific tools or methods you use for organisation, especially when it comes to complex travel arrangements or event planning. Highlighting your proactive approach will set you apart.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and adaptability. Think of scenarios where you had to deal with last-minute changes or unexpected challenges. Practising your responses will help you articulate your thought process clearly during the interview.