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- Tasks: Be the friendly face of our boutique firm while managing reception and supporting marketing efforts.
- Company: Join a vibrant executive search firm in the heart of Covent Garden.
- Benefits: Enjoy a supportive team, varied responsibilities, and exposure to the business.
- Why this job: Gain valuable experience in a dynamic environment with real impact on the company.
- Qualifications: Friendly, professional attitude with strong communication skills; marketing interest is a plus.
- Other info: 5 days in the office with opportunities for personal growth.
The predicted salary is between 24000 - 36000 £ per year.
This boutique executive search firm near Covent Garden is looking for a lovely, bright and polite individual who is committed to joining their support team, taking on the important role of Receptionist on front desk, along with Office Assistant and Marketing duties. It is a busy position, offering real variety and responsibility as you take ownership of the front of house duties and more. The standout benefits are the lovely team, the supportive environment, and also the exposure you gain to the rest of the business.
The role incorporates the following duties:
- Reception duties:
- Meeting and greeting all guests; clients, candidates, and potential new hires. This includes managing client interviews with candidates when held at the office.
- Organising refreshments for all meetings including breakfast and lunch arrangements when necessary.
- Coordinating the meeting room bookings through Microsoft Outlook and problem solving when there are clashes.
- Confidently able to prompt staff in occupied rooms when meeting room bookings are back to back.
- Maintenance of entire reception area including four meeting rooms, ensuring rooms are consistently of a clean and tidy standard.
- Answering all calls, transferring where necessary and fielding cold callers appropriately.
- Updating the Reception handbook regularly with updated passwords and details.
- Order all stationery, paper, and kitchen/cupboard stock.
- Managing relevant office deliveries including fruit delivery.
- Taking care of staff birthday cards.
- Liaise with the cleaners on a regular basis to ensure office is kept pristine.
- Managing the post and alerting staff to packages upon arrival.
- Updating the office noticeboard with relevant upcoming internal events and details.
- Providing regular support to and working with the Marketing director, including activities such as event coordination, venue finding/management, monthly newsletter management, and enhancing our social media presence.
- Processing/formatting CVs and uploading data and business development to CRM system.
- Overflow support, and possibly cover for members of PA team which could include creating, formatting and proof-reading client proposals and reports, document binding, diary management including arranging meetings in the office and off site, and client/candidate interviews, and booking restaurants.
Desired candidate qualities:
- Professional, friendly and polite manner.
- Confident, positive attitude and calm under pressure.
- Ability to hold confidential information.
- Experience with Microsoft Word, Excel, PowerPoint and Outlook.
- Accuracy and good attention to detail.
- Excellent oral and written communication skills.
- Ideally prior Reception/front of house experience.
- An interest in Marketing to be able to support our Marketing Director.
- Previously worked in search (preferred but not desired).
This role is based 5 days in the office.
Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.
Receptionist & Office Assistant in Covent Garden employer: Lavender Jones Recruitment
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist & Office Assistant in Covent Garden
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent projects. This will help you tailor your responses and show that you're genuinely interested in being part of their lovely team.
✨Tip Number 2
Practice your greeting skills! As a Receptionist, first impressions matter. Role-play with a friend or family member to nail that warm and polite welcome that will make guests feel right at home.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed busy schedules or coordinated events in the past. This will demonstrate your ability to handle the variety and responsibility of the role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Receptionist & Office Assistant in Covent Garden
Some tips for your application 🫡
Be Yourself: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show off your friendly and polite nature. Remember, we’re looking for someone who fits in with our lovely team.
Tailor Your Application: Make sure to customise your application to highlight your relevant experience. If you've got prior reception or office assistant experience, shout about it! We love seeing how your skills align with the role.
Show Your Interest in Marketing: Since this role involves supporting our Marketing Director, it’s a great idea to mention any interest or experience you have in marketing. Whether it’s social media or event coordination, let us know how you can contribute!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out!
How to prepare for a job interview at Lavender Jones Recruitment
✨Know the Company
Before your interview, take some time to research the boutique executive search firm. Understand their values, mission, and the type of clients they work with. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Showcase Your Communication Skills
As a Receptionist & Office Assistant, strong communication is key. During the interview, practice clear and confident speaking. You might even want to prepare examples of how you've effectively communicated in previous roles, especially in busy environments.
✨Demonstrate Your Organisational Skills
This role involves juggling multiple tasks, so be ready to discuss how you stay organised. Share specific strategies or tools you use to manage your time and responsibilities, like using calendars or task lists, which will highlight your ability to handle the varied duties of the position.
✨Prepare for Scenario Questions
Expect questions that assess how you'd handle real-life situations, such as managing conflicting meeting room bookings or dealing with difficult callers. Think through potential scenarios and how you would respond, showcasing your problem-solving skills and calmness under pressure.
