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For Companies At a Glance
- Tasks: Manage office logistics and provide essential administrative support in a fast-paced environment.
- Company: A dynamic hedge fund in the heart of Mayfair, London.
- Benefits: Opportunities for growth, a vibrant team culture, and a professional workspace.
- Other info: Great potential for career progression in an inspiring environment.
- Why this job: Join a driven team and play a key role in a growing hedge fund.
- Qualifications: 3-5 years in office management or admin roles, strong communication skills.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
This fast growing, scaling hedge fund in central London is looking for a hard-working, proactive Office Assistant who will play a critical role in ensuring the smooth and efficient operation of their London office. You will help manage day-to-day office logistics and provide support across administrative operational areas. This is a hands-on role suited to someone who is organised, resourceful, and thrives in a fast-paced, entrepreneurial environment.
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Key Responsibilities
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Office & Facilities Management
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- Manage the day-to-day running of the Mayfair office, ensuring a professional, welcoming, and well-maintained workspace
- Liaise with building management and oversee any maintenance or service issues
- Manage office supply inventory, orders, and relationships with vendors and contractors
- Coordinate post, courier services, deliveries, and office logistics
- Maintain meeting rooms, kitchen areas, and general tidiness of communal spacesÂ
- Meet and greet investorsÂ
- Coordinate onboarding for new joiners: desks, equipment, systems access, and welcome materials
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Administrative & Executive Support
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- Assist Office Manager/EA with PA support to team, including diary management and meeting coordination
- Help to organise internal meetings, investor visits, and offsite events
- Assist with the preparation of presentations, reports, and correspondence
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Ad Hoc & Special Projects
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- Support with strategic projects such as office expansion or relocation
- Take ownership of miscellaneous tasks that support the firm’s smooth operation and growth
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Candidate Profile
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Required Qualifications & Experience
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- 3–5 years of experience in office management, administrative or operations roles (preferably within financial services or a fast-paced startup)
- Excellent written and verbal communication skills
- Strong organisational skills with the ability to prioritise and multitask
- Discretion and professionalism when handling confidential or sensitive information
- Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint) and modern collaboration tools (e.g. Slack, Zoom, Google Workspace)
- Right to work in the UK
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Personal Characteristics
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- Proactive:Â Always looking ahead to identify and resolve issues before they arise
- Reliable:Â You take ownership and follow through to completion
- Detail-Oriented:Â You take pride in delivering quality work, down to the smallest detail
- Discreet:Â You understand the need for confidentiality in a financial environment
- Flexible: You’re comfortable adapting to evolving needs and priorities
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Team-Oriented: You’re collaborative and want to contribute to a positive, high-performing culture
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The role has huge potential for growth and progression and is within a dynamic, driven and inspirational team.
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Please note, that due to the high volume of applications we receive for every jobs we post, we are only able to respond to successful applicants
Office Assistant in boutique Mayfair Hedge Fund employer: Lavender Jones Recruitment
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant in boutique Mayfair Hedge Fund
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute to their success. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice your interview skills with friends or family. Get comfortable answering common questions and showcasing your experience. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Office Assistant in boutique Mayfair Hedge Fund
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Assistant role. Highlight your experience in office management and any relevant skills that match the job description. We want to see how you can bring value to our fast-paced environment!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of how you've been proactive and detail-oriented in previous roles, as these traits are key for us.
Showcase Your Communication Skills: Since excellent written and verbal communication is crucial for this role, make sure your application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our dynamic team!
How to prepare for a job interview at Lavender Jones Recruitment
✨Know the Company Inside Out
Before your interview, do some digging into the hedge fund's background, values, and recent news. This will not only help you understand their culture but also allow you to tailor your answers to show how you fit into their vision.
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise and keep everything running smoothly.
✨Demonstrate Proactivity
Highlight instances where you took the initiative to solve problems before they escalated. This is key in a fast-paced environment, so think of specific examples that showcase your proactive nature.
✨Practice Professional Communication
As communication is crucial in this role, practice articulating your thoughts clearly and confidently. You might even want to rehearse common interview questions with a friend to ensure you come across as professional and personable.