At a Glance
- Tasks: Support a dynamic team with administrative tasks and keep everything running smoothly.
- Company: Global hedge fund in the heart of London, offering a fast-paced environment.
- Benefits: Competitive salary, bonus, health insurance, and generous holiday allowance.
- Other info: Thriving workplace with opportunities for growth and development.
- Why this job: Join a high-performance team and make a real impact in the financial services sector.
- Qualifications: 3+ years as an Executive Assistant, preferably in financial services.
The predicted salary is between 50000 - 65000 £ per year.
We are seeking a highly organised, proactive and detail-oriented Team Executive Assistant to support a fast-paced team. This role is ideal for a polished professional with 3+ years of experience supporting a team, preferably within financial services. The successful candidate will be a strong multitasker, exercise sound judgment, and operate with a high degree of discretion and professionalism. This is a 5 days in office role.
Key Responsibilities
- Provide day-to-day administrative support to a team of investment professionals (7 full support / 5 ad hoc support)
- Manage complex calendars and meeting scheduling across multiple time zones
- Coordinate domestic and international travel, including itineraries, logistics, and expense processing
- Track action items, monitor deadlines, and help keep the team organised and on schedule
- Support team and external events
- Handle ad hoc projects and administrative tasks in a timely and accurate manner
Qualifications
- 3+ years of experience as an Executive Assistant, Team Assistant, or similar administrative role supporting multiple senior professionals
- Prior experience in financial services or another high-performance, deadline-driven environment preferred
- Excellent organisational, time management, and prioritisation skills
- Strong written and verbal communication skills
- High level of professionalism, discretion, and confidentiality
- Proficiency in Microsoft Office, particularly Outlook
- Ability to remain calm under pressure and adapt quickly to changing priorities
- Strong attention to detail and a hands‐on, no‐task‐too‐small mindset
Preferred Attributes
- Positive, solutions‐oriented attitude
- Strong multitasker
- Strong interpersonal skills and ability to build relationships across teams
- Resourceful, dependable, and comfortable working as part of a team
- Interest in working in a fast‐paced environment
Salary and Benefits
- £50,000 - £65,000 per annum
- Discretionary Bonus, health insurance, 25 days holiday excluding bank holidays, 10% non‐contributory pension
Team Executive Assistant in London employer: Lavender Jones Recruitment
Join a prestigious global hedge fund in London, where you will thrive in a dynamic and supportive work environment. With competitive salaries, a discretionary bonus, comprehensive health insurance, and generous holiday allowances, we prioritise employee well-being and professional growth. Our culture fosters collaboration and innovation, making it an ideal place for motivated individuals to advance their careers in the financial services sector.
Contact Details:
Lavender Jones Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Team Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for a Team Executive Assistant role. You never know who might have the inside scoop on an opening or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Show us that you understand the fast-paced environment of a global hedge fund and how your skills can help keep the team organised and efficient.
✨Tip Number 3
Practice your multitasking skills! During interviews, be ready to demonstrate how you manage complex calendars and juggle multiple priorities. We want to see that you can handle the pressure and keep everything running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining our team and ready to take on the challenge of supporting investment professionals.
We think you need these skills to ace Team Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Team Executive Assistant role. Highlight your experience in supporting teams, especially in financial services, and showcase your organisational skills. We want to see how you can bring your unique flair to our fast-paced environment!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed complex calendars or coordinated travel in previous jobs. We love seeing your personality come through!
Showcase Your Skills:Don’t forget to highlight your proficiency in Microsoft Office, particularly Outlook. Mention any tools or software you’ve used that could help us streamline our processes. We’re all about efficiency, so show us how you can contribute!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at Lavender Jones Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Executive Assistant. Familiarise yourself with managing complex calendars, coordinating travel, and supporting a fast-paced team. This will help you demonstrate your knowledge and show that you're the right fit for the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where you've successfully managed multiple tasks or projects simultaneously. Highlight how you kept everything organised and on schedule, especially in high-pressure situations. This will illustrate your ability to thrive in a deadline-driven environment.
✨Demonstrate Discretion and Professionalism
Since this role requires a high level of discretion, be ready to discuss how you've handled sensitive information in previous positions. Share specific instances where your professionalism made a difference, as this will reassure them of your capability to maintain confidentiality.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared about the team dynamics or the company's culture. This shows your genuine interest in the role and helps you assess if it's the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
