At a Glance
- Tasks: Lead and mentor a dynamic office team across multiple European locations.
- Company: Global hedge fund with a fast-paced, collaborative environment.
- Benefits: Competitive salary, five days in the office, and professional growth opportunities.
- Other info: Exciting role with potential for long-term career advancement.
- Why this job: Make a real impact by enhancing office operations and team performance.
- Qualifications: 10+ years in office management, strong leadership, and proficiency in Microsoft Office.
The predicted salary is between 60000 - 80000 £ per year.
This global hedge fund in the City needs a Senior Office Manager to oversee their London office and several European offices and also manage and mentor the administration team. This is a very fast-paced role, and they need someone who is used to managing and mentoring a team, overseeing an office, integrating systems and running multiple projects. The Senior Office Manager will be the mentor of the office support team and really add value to the offices. You will be working closely with various teams, including legal, HR and IT and there is scope for long-term growth, for a professional and driven individual.
Key Responsibilities
- Provide guidance and mentorship to Office Administrators to ensure their performance aligns with job expectations.
- Ensure each regional office is compliant with relevant legislation and industry standards relating to Health and Safety, data protection, and office security.
- Oversee proper maintenance of regional offices and uphold consistent operational standards.
- Monitor and uphold customer service standards.
- Foster a positive workplace environment in all offices and ensure consistent practices across locations.
- Partner with regional stakeholders; ensure teams are meeting the dynamic needs of the business.
- Ensure that regional teams welcome visitors professionally and serve as ambassadors of the firm.
- Assist HR with onboarding and offboarding processes, including seating arrangements for new hires and coordinating with hiring managers.
- Supervise office event coordination, maintaining consistency and adherence to budget across all locations.
- Administer the Office Management JiraHelpdesk in the assigned region, conducting regular reporting to monitor performance, and ensuring service level expectations are met by Office Administrators.
- Employ various online platforms including Jira, Confluence, Workday, Concur, and SMS to efficiently oversee daily operational activities.
- Serve as the emergency contact for out-of-hours issues within the region.
- Serve as point escalation for regional team/OA issues.
- Establish protocols for managing shared Office Management inboxes, ensuring timely responses from Office Administrators.
- Collaborate with other regional Heads of Office Management globally to develop and implement productivity and efficiency improvements.
- Implement office policies and procedures as needed to continually enhance the working environment.
- Work alongside regional stakeholders to help plan and execute desk relocations.
- Provide reports to the Head of Administration about regional developments and accomplishments, along with updates on team performance.
This role requires a highly driven, results-oriented individual who can prioritise effectively, manage multiple projects simultaneously, and consistently deliver high-quality work within tight deadlines in a fast-paced environment. The successful candidate will possess excellent time-management skills, be highly organised and proactive, and maintain a friendly, positive, and approachable manner when communicating with a wide range of personalities in high-pressure situations.
Required Skills
- 10+ years’ experience in a similar role.
- Strong proficiency in Microsoft Office, specifically Outlook and Excel.
- High level of confidence using software and internal platforms and ability to pick up new systems very quickly.
- Demonstrated experience managing and mentoring a team, ideally remotely too.
- Experience using ticketing software and reporting based on data.
- Previous roles in finance industry are a bonus.
- Able to work occasional weekends or events, as needed.
- Demonstrated experience interviewing and hiring team members.
Salary and Benefits
Competitive salary and benefits, five days in the office.
Senior Office Manager & Team Manager EMEA in London employer: Lavender Jones Recruitment
As a Senior Office Manager at this prestigious global hedge fund in the City, you will thrive in a dynamic and fast-paced environment that values mentorship and professional growth. The company fosters a collaborative work culture, offering competitive salaries and comprehensive benefits, while providing ample opportunities for career advancement across multiple European offices. Join a team that prioritises excellence and innovation, ensuring a rewarding and meaningful employment experience.
Contact Details:
Lavender Jones Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Office Manager & Team Manager EMEA in London
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We think you need these skills to ace Senior Office Manager & Team Manager EMEA in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
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Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Lavender Jones Recruitment. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Lavender Jones Recruitment
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Lavender Jones Recruitment, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Lavender Jones Recruitment, especially in the specific context of the challenges they’re currently facing.
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