At a Glance
- Tasks: Support a dynamic team in managing office operations and events.
- Company: Join a global hedge fund with stunning London views and a friendly admin team.
- Benefits: Competitive salary, vibrant work environment, and opportunities for professional growth.
- Other info: Enjoy a flat structure and exciting quarterly events across London.
- Why this job: Be part of a sociable team while gaining valuable experience in a fast-paced setting.
- Qualifications: 1+ years in office administration and strong Microsoft Office skills required.
The predicted salary is between 30000 - 40000 € per year.
This global hedge fund with the main office in London (near Liverpool Street) requires an office administrator to work alongside the office manager and three other office administrators to help them run the office. This role is varied and you will be based in stunning offices with spectacular views of London and be part of a super friendly global admin team.
Duties:
- Arranging daily food deliveries with caterers and suppliers.
- Liaising with multiple external suppliers to maintain the office’s physical environment; whether that be cleaners, plumbers, electricians, engineers or building management.
- Maintaining the office stationery, business cards and company branded equipment.
- Processing inbound/outbound mail to the London office, distributing to employees and arranging couriers or international carriers.
- Greeting visitors and coordinating in person or VC meetings.
- Ensuring health and safety standards are up to date, arranging fire safety/first aid training as needed.
- Planning quarterly office events at various new and interesting venues across London and running these events for up to 700 employees.
- Using Workday daily to submit office expenses for multiple employees.
- Producing high quality emails and messages to individuals at all levels of the organization.
- Managing multiple internal systems and processes, completing data entry to ensure accurate collation of information.
- Supporting HR with the onboarding/offboarding process.
- Ensuring meeting rooms are tidy, well stocked and ready to use.
Whilst this is a friendly and welcoming place it must be noted that it is a global hedge fund and so it is a pressurised environment and requires someone bright and quick to fit in with the team. The team have an incredibly flat structure and there is a sociable element especially amongst the admin team. This role requires a person who is confident of their own abilities, able to juggle several requests at any one time, and able to remain friendly and approachable when communicating with multiple personalities. At least 1 year previous experience in office administration is desired as is strong proficiency in Microsoft Office, and to be educated to degree level. You will need a high level of confidence using software and internal platforms and ability to pick up new systems very quickly. Please note that this role is based 5 days in the office and the hours are 8am - 5pm.
Office Administrator for Global Hedge Fund in London employer: Lavender Jones Recruitment
This global hedge fund offers an exceptional work environment in stunning offices near Liverpool Street, London, where you will be part of a friendly and supportive admin team. With opportunities for professional growth, a flat organisational structure, and engaging quarterly events, this role not only promises a rewarding career but also a vibrant workplace culture that values collaboration and employee well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator for Global Hedge Fund in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the hedge fund on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your experience aligns with the role's demands, especially juggling multiple tasks and maintaining a friendly vibe under pressure. We want to see that confidence shine through!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed office tasks in the past, like coordinating events or liaising with suppliers. We love seeing real-life applications of your skills!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can keep you fresh in their minds. Plus, it shows we’re proactive and keen!
We think you need these skills to ace Office Administrator for Global Hedge Fund in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your previous office administration experience and any relevant software proficiency to show us you’re the right fit for our team.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re excited about this role and how your background makes you a great candidate. Keep it friendly and professional, just like our team!
Showcase Your Communication Skills:Since you'll be producing high-quality emails and messages, make sure your application showcases your communication skills. Use clear, concise language and check for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Lavender Jones Recruitment
✨Know Your Role Inside Out
Make sure you thoroughly understand the job description and the specific duties involved. Familiarise yourself with the tasks like arranging food deliveries, liaising with suppliers, and managing office supplies. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Multitasking Skills
Since this role requires juggling multiple requests, prepare examples from your past experience where you've successfully managed several tasks at once. Be ready to discuss how you prioritised your workload and maintained a friendly demeanour under pressure.
✨Brush Up on Your Tech Skills
With a strong emphasis on proficiency in Microsoft Office and internal platforms, make sure you're comfortable discussing your tech skills. If you have experience with Workday or similar systems, highlight that during the interview. Being tech-savvy can set you apart from other candidates.
✨Prepare for Team Dynamics
This is a friendly and sociable team, so be prepared to talk about how you work well with others. Think of examples where you've contributed to a positive team environment or helped organise events. Showing that you can fit into their culture will be key to your success.
