At a Glance
- Tasks: Support the CEO by managing schedules, communications, and logistics for a dynamic production company.
- Company: Join a globally ambitious creative business at the heart of film and television.
- Benefits: Competitive salary, hybrid working, and opportunities for career growth.
- Other info: Work with a talented team and enjoy exceptional variety in your role.
- Why this job: Be part of a thrilling environment where your support makes a real impact.
- Qualifications: 3+ years as an EA or senior PA, ideally in media production.
The predicted salary is between 35000 - 45000 £ per year.
Global TV & Film Production Company – CEO Executive Assistant
Hybrid (4 days in office, Fridays remote) – Salary £35,000–£45,000 per annum
About the Role
Our client is a fast-moving, globally ambitious creative business operating at the heart of film and television production. They are looking for an exceptional Executive Assistant to support their CEO, a dynamic, visionary leader who is passionate about doing great work and doing it well. This is a role for someone who thrives in a high‑energy environment, takes genuine pride in making things run smoothly, and understands that great support is the foundation of great leadership.
The CEO seeks a trusted partner who will help her work smarter and calmer – someone who can take the weight of day‑to‑day logistics off her plate so she can focus on the big picture. She needs someone proactive, emotionally intelligent, and energized by variety.
What You’ll Do
- Manage the CEO’s diary with precision and foresight, using Google Calendar/iCal to keep her schedule running seamlessly.
- Act as a key communications touchpoint; monitor cc’d emails, triage and action items on her behalf.
- Serve as a trusted gatekeeper, providing an additional set of eyes and ears to protect the CEO’s time and priorities.
- Prepare meeting agendas, conduct pre‑meeting research, and take notes where required.
- Manage monthly expenses accurately and efficiently using the expense management app.
- Organise 2–3 company events per year, including the Christmas party, summer celebration, and film screenings.
- Coordinate 2–3 business trips annually to LA and New York, handling all logistics from start to finish.
- Assist with personal tasks (holiday bookings, restaurant reservations, gifts, tickets) to help the CEO maintain healthy boundaries between work and life.
- Assist the documentary team with travel logistics and research for major international productions.
- Handle light office management tasks as part of keeping the broader team running smoothly.
About You
- 3+ years of EA or senior PA experience, ideally within a media production company (film or TV). Experience at a fashion house with talent, deadlines, and global scale may also be considered.
- Genuine proficiency with Google Calendar/iCal and the ability to manage a busy, multi‑stakeholder diary.
- Excellent communication skills; confident dealing with staff, clients, agencies, streamers, and talent alike.
- Strong organisational abilities and meticulous attention to detail in all that you do.
- Solid travel planning experience, covering both business and personal logistics.
- Sharp research skills and the ability to prepare concise, well‑structured briefing materials.
- High emotional intelligence (EQ); you can read a room, manage relationships diplomatically, and know when to step in and when to step back.
- A proactive, solutions‑focused mindset; you stay one step ahead and take initiative without being asked.
- Responsiveness across communications channels, including WhatsApp and email, when business needs require it.
- A grounded, can‑do attitude; you don’t get precious about tasks and understand that no job is too small if it makes a difference.
- An ambitious spirit and a genuine desire to grow with the company over time.
The role is office‑based in central London four days per week, with Fridays working from home.
Why Join this firm
- Work at the centre of a creatively thrilling, globally connected business doing work that genuinely matters.
- Join a brilliant, warm, and talented team who care about what they do.
- Enjoy a role with exceptional variety.
- Benefit from real scope to grow, develop, and evolve your career alongside the company.
- Play a meaningful role in supporting a CEO who is genuinely invested in finding the right person and rewarding them for it.
Salary and Benefits
£35,000 – £45,000 per annum
Hybrid working 4:1
Executive Assistant - Production in London employer: Lavender Jones Recruitment
Join a globally ambitious creative business at the heart of film and television production, where you will thrive in a high-energy environment alongside a warm and talented team. As an Executive Assistant to a visionary CEO, you will enjoy exceptional variety in your role, with real opportunities for personal and professional growth, all while contributing to meaningful projects that matter. With a hybrid working model and a supportive culture, this company is dedicated to rewarding its employees and fostering their development.
Contact Details:
Lavender Jones Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Production in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with others on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the CEO. Understand their vision and values so you can align your answers with what they’re looking for. Show them you’re not just another candidate; you’re the right fit!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll need to be confident and articulate. Role-play common interview questions with a friend or in front of a mirror to boost your confidence.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Executive Assistant - Production in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that align with the Executive Assistant role. Highlight your experience in managing diaries, handling logistics, and any relevant work in media production to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share why you're passionate about supporting a CEO in a creative environment and how your proactive mindset can help keep things running smoothly. We love a personal touch!
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure to demonstrate your excellent communication skills in your application. Whether it’s through your writing style or examples of past interactions, let us see your EQ in action!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Lavender Jones Recruitment
✨Master the Diary Management
Since managing the CEO's diary is a key part of the role, make sure you’re familiar with Google Calendar or iCal. Practice demonstrating how you would prioritise tasks and manage a busy schedule, perhaps by sharing examples from your past experience.
✨Showcase Your Communication Skills
As a communications touchpoint, it’s vital to show off your excellent communication skills. Prepare to discuss how you've effectively managed emails and triaged action items in previous roles. Bring examples that highlight your ability to deal with various stakeholders confidently.
✨Demonstrate Proactivity
The CEO is looking for someone who can take initiative without being asked. Think of instances where you’ve anticipated needs or solved problems before they arose. Be ready to share these stories to illustrate your proactive mindset.
✨Highlight Your Organisational Skills
With responsibilities like organising events and coordinating travel, your organisational abilities will be under scrutiny. Prepare to discuss how you keep track of multiple tasks and ensure nothing falls through the cracks. Use specific examples to showcase your meticulous attention to detail.
