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- Tasks: Support the Chairman with travel, scheduling, and lifestyle management in a dynamic environment.
- Company: Prestigious family office in London with a small, dedicated team.
- Benefits: Flexible working hours, potential for permanent position, and experience in high-level support.
- Why this job: Join a unique role that offers exposure to international travel and high-profile events.
- Qualifications: 5+ years PA experience, resilience, and confidence in managing busy schedules.
- Other info: Opportunity for career growth and to work closely with influential contacts.
The predicted salary is between 45000 - 55000 £ per year.
This prestigious family office in London is looking for a PA/EA to support their Chairman. He travels regularly - sometimes every month for a week to 10 days and needs someone flexible who is happy to work whenever needed - sometimes over weekends and evenings. You will work as part of a small team of 8, delegating to a Junior PA and several interns and work across both business and personal responsibilities. The role requires someone resilient and confident in their abilities as a PA, who is happy in a 24/7 position.
The role will include:
- Managing busy calendar across international time zones and inbox management of email and WhatsApp; prioritising, drafting and editing correspondence.
- Managing international business and personal travel; including flights, hotels, transfers, and detailed end to end itineraries for weekend trips. Accompanying when required.
- Gatekeeper: professionally handling all enquiries for the chairman, professionally liaise with high level contacts.
- Arranging personal documents, e.g. passports, visas (completing applications, attending embassy appointments on behalf of the applicant).
- Providing lifestyle management: medical appointments, personal errands, dinner reservations and securing tickets for events and shows.
- Support the delivery of private and corporate events, maintain a high standard of guest experience.
- Liaising with the house staff, arranging additional house staff when required, keeping the waiting staff rotas and ensuring rooms are prepared or serviced after use.
- Managing short term intern PAs.
This is a wonderful opportunity for someone with 5 years + experience in a PA position, ideally within professional services or a family office, who is able to travel at short notice and provide seamless support to a very busy individual. They are initially looking for someone for a six month contract with the potential to go permanent.
Global Travel PA to Chairman - 24/7 Support (6-month) employer: Lavender Jones Recruitment
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Global Travel PA to Chairman - 24/7 Support (6-month)
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a PA role. You never know who might have the inside scoop on opportunities, especially in prestigious family offices.
✨Tip Number 2
Be ready to showcase your skills in real-time. If you get an interview, prepare to demonstrate your calendar management and communication prowess. Bring examples of how you've handled busy schedules and high-pressure situations before.
✨Tip Number 3
Flexibility is key! Make sure to highlight your adaptability during interviews. Share stories about how you've successfully managed last-minute changes or worked outside of regular hours to support your previous bosses.
✨Tip Number 4
Apply through our website! We make it easy for you to find roles that match your skills. Plus, it shows you're serious about joining our team and ready to take on the challenge of supporting a busy Chairman.
We think you need these skills to ace Global Travel PA to Chairman - 24/7 Support (6-month)
Some tips for your application 🫡
Show Off Your Flexibility: Since this role requires someone who can work around the clock, make sure to highlight your flexibility in your application. Share examples of how you've adapted to changing schedules or worked outside of typical hours in previous roles.
Be Detail-Oriented: This position involves managing busy calendars and travel arrangements, so it's crucial to demonstrate your attention to detail. In your application, mention specific instances where your organisational skills made a difference in your past roles.
Highlight Your Resilience: The job calls for someone resilient and confident, so don’t shy away from showcasing your ability to handle pressure. Include anecdotes that illustrate how you've successfully navigated challenging situations in your previous PA roles.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and ensure it gets into the right hands!
How to prepare for a job interview at Lavender Jones Recruitment
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role and its requirements. Familiarise yourself with the responsibilities of a Global Travel PA, especially around managing busy calendars and international travel. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Flexibility
Since this role requires someone who can work 24/7 and adapt to changing schedules, be prepared to discuss your previous experiences where you've had to be flexible. Share specific examples of how you've managed last-minute changes or worked outside of regular hours to support your team or an executive.
✨Highlight Your Communication Skills
As a gatekeeper for the chairman, strong communication skills are essential. Be ready to talk about how you've effectively handled high-level enquiries in the past. Practice articulating your thoughts clearly and confidently, as this will reflect your ability to liaise with important contacts professionally.
✨Demonstrate Resilience and Confidence
This role demands resilience and confidence, so be prepared to discuss challenges you've faced in previous PA roles. Share stories that illustrate your problem-solving abilities and how you maintained composure under pressure. This will reassure the interviewers that you can handle the demands of a busy chairman.