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- Tasks: Support a VP with calendar management, travel arrangements, and event planning.
- Company: Join a global, innovative VC firm with a dynamic and fast-paced environment.
- Benefits: Enjoy hybrid working, stunning office space, and opportunities for personal growth.
- Why this job: Be part of a small team, supporting an inspiring VP while developing your skills.
- Qualifications: Proven EA experience, exceptional organisational skills, and a service-oriented mindset required.
- Other info: Flexibility for occasional events and a tech-savvy attitude are essential.
The predicted salary is between 36000 - 60000 £ per year.
This global, innovative VC firm is looking for a dynamic, driven and ambitious EA to support a VP in a very busy 1:1 role. The ideal candidate will demonstrate exceptional organizational skills, a service-oriented mindset, and the ability to thrive in an incredibly dynamic environment. The role involves a lot of event planning, so experience in this area or project management would be incredibly beneficial, and flexibility to attend occasional events (on average 1 per month) is required. You will be part of a small London team based in stunning offices, and the role offers huge scope to grow and develop.
Key Responsibilities:
- Calendar Management
- Travel Arrangements
- Event Planning
- Assist in scoping and selecting suitable venues by visiting potential locations.
- Manage events budgets.
- Manage guest lists, including tracking RSVPs.
- Track dietary requirements and other special requests.
- Provide on-site support during events by welcoming guests and handling registration.
- Support with briefing document preparation by compiling headshot galleries and bios for event materials.
- Expense Management and Reporting:
- Track daily expenses and prepare weekly, monthly, or quarterly reports.
- Process invoices and assist with budget management.
- Ensure compliance with company policies in all financial transactions.
- London Office Management
- Serve as the primary point of contact for the London office.
- Greet and assist all incoming guests to the London office.
- Set up and maintain meeting rooms, ensuring they are always in good working order.
- Oversee the overall upkeep of the office, including replenishing food and beverages and managing weekly food orders; organizing group lunch orders.
- Coordinate with building management and maintenance teams on all facilities matters efficiently and promptly.
- Support the EA team in planning off-site events for the Europe team.
Key Attributes:
- Proactive and Self-Motivated
- Meticulous Attention to Detail
- Service-Oriented with Exceptional Communication Skills
- Adaptable to Flexible Working Hours: Someone who appreciates the global nature of the firm and is willing to occasionally work outside standard office hours as needed.
- Tech-Savvy and Enthusiastic: Excited about technology and its possibilities, with a willingness to learn and adapt to new tools and platforms.
This is a really fast-paced and busy role supporting an inspiring, driven and nice female VP who will nurture this EA and help them grow and progress. If you have proven EA experience in a fast-paced and challenging environment and want to work in a varied and demanding role, please send your CV ASAP. This role offers hybrid working with 4 days in the office, 1 from home.
Exciting 1:1 EA role at fast paced VC firm employer: Lavender Jones Recruitment
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Exciting 1:1 EA role at fast paced VC firm
✨Tip Number 1
Familiarise yourself with the VC industry and the specific firm you're applying to. Understanding their portfolio, values, and recent news can help you tailor your conversations and demonstrate genuine interest during interviews.
✨Tip Number 2
Highlight your event planning experience by preparing examples of successful events you've managed. Be ready to discuss how you handled challenges and what made those events successful, as this role heavily involves event management.
✨Tip Number 3
Showcase your organisational skills by discussing tools or methods you use to manage your time and tasks effectively. Mention any tech-savvy tools you’re familiar with that could streamline processes in a fast-paced environment.
✨Tip Number 4
Prepare to demonstrate your adaptability and service-oriented mindset. Think of examples where you went above and beyond to support a team or individual, especially in dynamic situations, as this will resonate well with the firm's culture.
We think you need these skills to ace Exciting 1:1 EA role at fast paced VC firm
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in calendar management, travel arrangements, and event planning. Use specific examples to demonstrate your organisational skills and ability to thrive in a fast-paced environment.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your proactive nature and service-oriented mindset, and explain how your previous experiences make you a perfect fit for supporting a VP in a dynamic setting.
Highlight Relevant Skills: In your application, emphasise your attention to detail, adaptability, and tech-savviness. Provide examples of how you've successfully managed events or projects in the past, as this is crucial for the role.
Showcase Your Flexibility: Mention your willingness to work outside standard office hours and your ability to adapt to the global nature of the firm. This will demonstrate your commitment to the role and your understanding of the demands it entails.
How to prepare for a job interview at Lavender Jones Recruitment
✨Showcase Your Organisational Skills
In this role, exceptional organisational skills are a must. Be prepared to discuss specific examples from your past experiences where you successfully managed calendars, travel arrangements, or events. Highlight how your attention to detail helped you avoid potential pitfalls.
✨Demonstrate Flexibility and Adaptability
Given the dynamic nature of the role, it's important to convey your ability to adapt to changing circumstances. Share instances where you had to adjust plans on the fly or manage unexpected challenges, especially in event planning or office management.
✨Emphasise Your Service-Oriented Mindset
This position requires a service-oriented approach. During the interview, express your commitment to providing excellent support to the VP and the team. Discuss how you prioritise the needs of others and ensure a positive experience for guests and colleagues alike.
✨Be Tech-Savvy and Enthusiastic
As the role involves using various tools and platforms, demonstrate your enthusiasm for technology. Talk about any relevant software or tools you’ve used in previous roles, and be ready to discuss how you stay updated with new technologies that can enhance productivity.
