At a Glance
- Tasks: Support the Founder with diary management, CRM, marketing, and office tasks.
- Company: Join a dynamic start-up residential property firm focused on tech innovation.
- Benefits: Enjoy a collaborative environment with opportunities for growth and development.
- Why this job: Be part of a growing company where your contributions directly impact success.
- Qualifications: Minimum 2+ years' experience; property knowledge is a plus.
- Other info: This role requires being in the office 5 days a week.
The predicted salary is between 28800 - 43200 £ per year.
We have an exciting opportunity working for a start-up residential property firm, with a focus on tech, requiring a proactive, ambitious, reliable and confident PA. The role is multifaceted and ranges from supporting the Founder, to onboarding, taking ownership of the CRM, training and some marketing, office management, and helping the company to grow and to develop with it. The role will include but not be limited to:
Executive Assistant Duties:
- Complex diary management; including planning and scheduling meetings, managing time to best effect
- Inbox management: prioritising relevant emails and responding where appropriate in a timely manner
- Acting as gatekeeper / point of contact
- Building and nurturing relationships with clients and stakeholders
- Booking in and coordinating viewings with clients
- Updating, monitoring and managing the CRM system
- Formatting documentation and maintaining efficient filing systems
- Sorting and managing all expenses/invoices
- Booking appointments & reservations
- Ad hoc private PA tasks; booking reservations, doctors’ appointments, family holidays
Office Management Duties:
- Setting up new systems and processes to ensure the office runs smoothly and efficiently
- Onboarding new starters; sorting IT equipment and CRM training
- Overseeing health and safety and ensuring policies are adhered to
- Keeping the office fully stocked with supplies and refreshments
- Dealing with any maintenance issues as they arise and ensuring the office is kept tidy
- Meeting and greeting clients as and when is needed
Marketing Duties:
- Assisting with new business marketing campaigns
- Arranging photoshoots for new properties; creating the property description; constructing the brochure
- Launching properties on the website and across other property portals (Rightmove, On the Market, Zoopla etc.)
- Preparing window cards; producing, printing and arranging
- Managing the Founder’s, and the company’s, social media channels
This is a wonderful opportunity for a loyal, hard working and driven PA/coordinator/administrator, with a minimum of 2+ years’ experience, to be a right-hand support to a Founder. They are ideally looking for someone with experience within property or an understanding of the industry, with a great attitude and a vision for the long-term future of the company. This role is based 5 days in the office. They are looking at a broad salary bracket depending on experience but aptitude and character fit are a key part of this hire.
Please note, that due to the high volume of applications we receive for every jobs we post, we are only able to respond to successful applicants
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EA to Founder of start up Residential Property Firm employer: Lavender Jones Recruitment
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to Founder of start up Residential Property Firm
✨Tip Number 1
Familiarise yourself with the residential property market and current trends. This knowledge will not only help you in interviews but also demonstrate your genuine interest in the industry, making you a more attractive candidate.
✨Tip Number 2
Network with professionals in the property sector. Attend local property events or join online forums to connect with others in the field. Building relationships can lead to valuable insights and potential referrals for the role.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Being able to articulate your experience in complex diary management and CRM systems will set you apart.
✨Tip Number 4
Research StudySmarter and our values. Understanding our mission and how we operate will allow you to align your answers during any discussions, showing that you're not just a fit for the role, but also for our company culture.
We think you need these skills to ace EA to Founder of start up Residential Property Firm
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in roles that involved diary management, CRM systems, and office management. Use specific examples to demonstrate your skills and achievements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your understanding of the residential property industry and how your proactive nature aligns with the company's goals.
Highlight Relevant Skills: In your application, emphasise skills such as organisation, communication, and relationship-building. These are crucial for the multifaceted role of an Executive Assistant in a start-up environment.
Showcase Your Tech Savviness: Since the firm focuses on tech, mention any relevant software or tools you are proficient in, particularly those related to CRM systems, social media management, or marketing campaigns.
How to prepare for a job interview at Lavender Jones Recruitment
✨Showcase Your Proactivity
In a start-up environment, being proactive is key. Prepare examples of how you've taken initiative in previous roles, whether it's streamlining processes or anticipating needs before they arise.
✨Demonstrate Your Organisational Skills
Given the multifaceted nature of the role, highlight your organisational abilities. Discuss specific tools or methods you use for diary management, CRM systems, and maintaining efficient filing systems.
✨Understand the Property Industry
Familiarise yourself with the residential property market and current trends. This knowledge will not only impress but also show your genuine interest in the role and the company's growth.
✨Prepare for Relationship Building
As the role involves nurturing relationships with clients and stakeholders, think of ways you've successfully built rapport in past positions. Be ready to discuss your communication style and how you handle different personalities.