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For Companies At a Glance
- Tasks: Support the Founder with diary management, CRM, marketing, and office tasks.
- Company: Join a dynamic start-up residential property firm focused on tech innovation.
- Benefits: Enjoy a collaborative environment with opportunities for growth and development.
- Why this job: Be part of a growing company where your contributions directly impact success.
- Qualifications: Minimum 2+ years' experience in administration or property; a positive attitude is essential.
- Other info: This role is office-based, offering a chance to work closely with the Founder.
The predicted salary is between 28800 - 42000 £ per year.
Job Description
We have an exciting opportunity working for a start-up residential property firm, with a focus on tech, requiring a proactive, ambitious, reliable and confident PA. The role is multifaceted and ranges from supporting the Founder, to onboarding, taking ownership of the CRM, training and some marketing, office management, and helping the company to grow and to develop with it. The role will include but not be limited to:
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Executive Assistant Duties:
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- Complex diary management; including planning and scheduling meetings, managing time to best effect
- Inbox management: prioritising relevant emails and responding where appropriate in a timely manner
- Acting as gatekeeper / point of contact
- Building and nurturing relationships with clients and stakeholders
- Booking in and coordinating viewings with clients
- Updating, monitoring and managing the CRM system
- Formatting documentation and maintaining efficient filing systems
- Sorting and managing all expenses/invoices
- Booking appointments & reservations
- Ad hoc private PA tasks; booking reservations, doctors’ appointments, family holidays
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Office Management Duties:
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- Setting up new systems and processes to ensure the office runs smoothly and efficiently
- Onboarding new starters; sorting IT equipment and CRM training
- Overseeing health and safety and ensuring policies are adhered to
- Keeping the office fully stocked with supplies and refreshments
- Dealing with any maintenance issues as they arise and ensuring the office is kept tidy
- Meeting and greeting clients as and when is needed
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Marketing Duties:
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- Assisting with new business marketing campaigns
- Arranging photoshoots for new properties; creating the property description; constructing the brochure
- Launching properties on the website and across other property portals (Rightmove, On the Market, Zoopla etc.)
- Preparing window cards; producing, printing and arranging
- Managing the Founder’s, and the company’s, social media channels
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This is a wonderful opportunity for a loyal, hard working and driven PA/coordinator/administrator, with a minimum of 2+ years’ experience, to be a right-hand support to a Founder. They are ideally looking for someone with experience within property or an understanding of the industry, with a great attitude and a vision for the long-term future of the company. This role is based 5 days in the office. They are looking at a broad salary bracket depending on experience but aptitude and character fit are a key part of this hire.
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Please note, that due to the high volume of applications we receive for every jobs we post, we are only able to respond to successful applicants
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EA to Founder of start up Residential Property Firm employer: Lavender Jones Recruitment
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to Founder of start up Residential Property Firm
✨Tip Number 1
Familiarise yourself with the residential property market and current trends. This knowledge will not only help you understand the role better but also allow you to engage in meaningful conversations during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or CRM management plan that demonstrates how you would manage the Founder’s time and tasks effectively. This proactive approach can set you apart from other candidates.
✨Tip Number 3
Network within the property industry, whether through LinkedIn or local events. Building connections can provide insights into the company culture and may even lead to referrals, increasing your chances of landing the job.
✨Tip Number 4
Prepare to discuss your experience with office management and marketing strategies. Be ready to share specific examples of how you've successfully implemented systems or campaigns in previous roles, as this aligns closely with the job requirements.
We think you need these skills to ace EA to Founder of start up Residential Property Firm
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in roles that involved diary management, CRM systems, and office management. Use specific examples to demonstrate your skills and achievements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your understanding of the property industry and how your proactive nature aligns with the company's goals.
Highlight Relevant Skills: In your application, emphasise skills such as organisation, communication, and relationship-building. These are crucial for the role of an Executive Assistant and will help you stand out.
Showcase Your Tech Savviness: Since the firm focuses on tech, mention any relevant software or tools you are familiar with, particularly CRM systems. This will demonstrate your ability to adapt and contribute to the company's tech-driven environment.
How to prepare for a job interview at Lavender Jones Recruitment
✨Showcase Your Organisational Skills
As an EA to the Founder, you'll need to demonstrate your ability to manage complex diaries and inboxes. Prepare examples of how you've successfully organised schedules or prioritised tasks in previous roles.
✨Understand the Property Industry
Familiarise yourself with the residential property market and current trends. This knowledge will not only impress during the interview but also show your commitment to the role and the company’s growth.
✨Highlight Your Tech Savviness
Since the firm focuses on tech, be ready to discuss your experience with CRM systems and any other relevant software. Mention specific tools you’ve used and how they improved efficiency in your past roles.
✨Demonstrate Relationship-Building Skills
The role involves nurturing relationships with clients and stakeholders. Prepare to share examples of how you've successfully built rapport in previous positions, as this will be crucial for the company's success.
