EA to Board Director - Southampton

We are looking for a talented EA to support a Board Director at leading national retail firm. The role is based in Southampton and will be based in the office 3 days with 2 working from home and will incorporate occasional UK travel (approx. twice per month). You will need to be a driven and ambitious EA who will develop a deep internal knowledge of the business area, to support the strategic planning of the function.  You will work closely with senior members of staff on a range of cross-functional projects and the scope to grow and progress is huge.  The role incorporates the following key responsibilities:

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• Diary management, arranging meetings (including offsite), travel arrangements (including, overseas) visas and accommodation in line with budgets.

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• Forward plan to ensure the Board Director is briefed for upcoming meetings, covering agendas, meeting requirements etc.

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• Undertake research tasks and accurately produce documents, reports, and presentation material, making recommendations where appropriate to assist in the delivery of various programmes.

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• Provide trusted and seamless support to the senior leadership team.

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• Lead co-ordination and agenda planning for meetings. Responsible for circulation of materials, meeting minutes and outcomes with timely follow up of agreed actions.

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• Lead the planning and delivery of functional meetings and events; working with stakeholders across the business to build inspiring, engaging, and informative content.

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• Assist in building the internal and external commercial communications materials.

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• Act as a central co-ordination point for obtaining, receiving and distribution of programme and project information. Assist in building critical paths and roadmaps and tracking key project deliverables and milestones

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• Support with facilitation of strategic discussions; creating templates and engaging with stakeholders across the business to gather information, insight and data.

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• Provide SAP HR functional administration, including maintaining absence, holidays etc.

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• Process all functional invoices.

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Required Skills & Experience:

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• Excellent communication / inter-personal skills.

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• Ability to absorb significant amounts of often complex information, across a range of topics.

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• Proven organisational skills – able to work in a logical and methodical way and to manage multiple projects simultaneously.

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• A proactive problem solver with little or no guidance.

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• Excellent attention to detail.

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• The ability to work remotely whilst maintaining strong communication with all stakeholders.

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• High levels of integrity and discretion in handling confidential information and professionalism whilst dealing with senior professionals both inside and outside of the organisation.

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We are looking for someone who is an experienced business EA with good corporate experience who has supported at a senior level.

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Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants. 

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