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- Tasks: Manage complex schedules, travel plans, and communications for a creative entrepreneur.
- Company: Dynamic investor and artistic director with ventures in film and renewables.
- Benefits: Flexible working arrangements and the chance to work closely with a creative leader.
- Why this job: Be at the heart of exciting projects and make a real impact in a fast-paced environment.
- Qualifications: 10+ years EA experience, strong communication skills, and a proactive mindset.
- Other info: Opportunity to grow in a creative field while supporting high-profile initiatives.
The predicted salary is between 36000 - 60000 £ per year.
Our client is an investor, entrepreneur & artistic director with enterprises in film, venture capital, and renewables. He is looking for a proactive, bright and experienced EA to support him across all of his business and private affairs. As there are many moving pieces in his world, he requires an EA who is one step ahead, can juggle and prioritise, and enjoys working in a fast-paced and ever-changing environment. There are lots of people wanting his time, so strong gatekeeping and communication skills are imperative, especially as he travels extensively. Whilst calm and fair, he also likes things to progress quickly and doesn’t take no for an answer. A solutions-focused and resourceful nature is required.
Executive Assistant Responsibilities
- Complex diary management, including planning and scheduling meetings, managing time to best effect.
- Organising international travel itineraries; flights, transfers, accommodation etc.
- Inbox management; prioritising and flagging relevant emails and drafting/responding where appropriate in a timely manner.
- Acting as gatekeeper / point of contact for the principal.
- Assisting the principal with writing articles and social media.
- RSVP’ing to events and attending key overseeing events with him.
- Preparing internal and external reports and documentation as needed.
- Building and nurturing relationships with key clients.
- Sorting and managing all expenses/invoices.
- Assisting with business administration.
- Implementing administrative systems and processes.
Private PA tasks for Founder
- Booking personal appointments.
- Sourcing gifts for friends and family.
- Helping to manage art collection.
- Booking personal travel for the principal and his family.
- Being on top of important annual calendar dates (e.g. birthdays, anniversaries etc).
- Tracking all important documents, ensuring all is up to date (e.g. passport, driving licence, etc).
The right candidate will have at least 10 years EA experience and have experience supporting 1:1 at the top level. Backgrounds in a creative or media/film environment would be ideal but it is not a prerequisite. This role is based between two of his London businesses; however, there will also be some working from home from time to time.
EA & PA to Creative Entrepreneur & Director employer: Lavender Jones Recruitment
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA & PA to Creative Entrepreneur & Director
✨Tip Number 1
Network like a pro! Reach out to people in the creative and entrepreneurial circles. Attend events, join online forums, and connect on LinkedIn. You never know who might have the inside scoop on opportunities.
✨Tip Number 2
Be proactive in your approach. If you see a company or individual you admire, don’t wait for a job posting. Send them a message expressing your interest and how you can add value. It shows initiative and can set you apart.
✨Tip Number 3
Prepare for interviews by researching the person you’ll be supporting. Understand their work, interests, and challenges. This will help you tailor your responses and demonstrate that you’re already thinking ahead.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you stand out. Plus, it’s a great way to show you’re serious about landing that EA role with a creative entrepreneur.
We think you need these skills to ace EA & PA to Creative Entrepreneur & Director
Some tips for your application 🫡
Show Off Your Experience: Make sure to highlight your EA experience, especially if you've worked with high-level executives before. We want to see how you've juggled complex schedules and managed multiple tasks in a fast-paced environment.
Tailor Your Application: Don’t just send a generic CV and cover letter. Tailor your application to reflect the specific skills mentioned in the job description, like gatekeeping and communication skills. We love it when candidates show they’ve done their homework!
Be Solutions-Focused: Since the role requires a resourceful nature, share examples of how you've solved problems or improved processes in your previous roles. We’re all about finding solutions, so show us you can think on your feet!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at Lavender Jones Recruitment
✨Master the Art of Diary Management
Since the role involves complex diary management, be prepared to discuss your strategies for scheduling and prioritising meetings. Bring examples of how you've successfully managed busy calendars in the past, especially in fast-paced environments.
✨Showcase Your Communication Skills
Strong communication is key for this position. Practice articulating how you handle inbox management and act as a gatekeeper. Be ready to share specific instances where your communication skills made a difference in your previous roles.
✨Demonstrate Resourcefulness
The client values a solutions-focused approach. Think of challenges you've faced in previous roles and how you overcame them. Prepare to discuss how you can anticipate needs and provide proactive support, especially when juggling multiple tasks.
✨Highlight Your Experience with Creative Professionals
While not mandatory, experience in creative or media environments is a plus. If you have relevant experience, make sure to highlight it. Discuss how you’ve adapted to the unique demands of supporting creative individuals and how you can bring that understanding to this role.
