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- Tasks: Support the Chief Communications Officer and manage daily operations for the branding team.
- Company: Join a world-renowned hedge fund at the forefront of finance and innovation.
- Benefits: Gain mentorship, develop skills, and enjoy a dynamic work environment in Mayfair.
- Why this job: Be part of a high-impact team that shapes the firm's branding and communications strategies.
- Qualifications: Bachelor’s degree and 5+ years as an Executive Assistant; strong communication and organisational skills required.
- Other info: Expect occasional late hours due to global time zones; thrive in a fast-paced, ever-changing setting.
The predicted salary is between 48000 - 72000 £ per year.
This global and world-renowned leading hedge fund requires an exceptional EA to support the Chief Communications Officer and the Branding & Communications senior leadership team. This team is responsible for delivering branding, marketing and communications strategies for the whole firm and is at the centre of the whole business. This role is central to the whole team and ensures the successful day-to-day running of the function. There is huge scope to learn and develop and you will be working very closely with a dynamic and impressive Chief Communications Officer.
Principal Responsibilities:
- Calendar Management: Monitor and adjust executives’ calendars across multiple time zones, provide reminders, accommodate last-minute changes, and coordinate with other executive assistants and team members.
- Travel Coordination: Research, book, and coordinate domestic and international travel for executives, ensuring all necessary documents are in place and itineraries are updated.
- Expense Management: Prepare and submit expense reports promptly.
- Meeting & Event Logistics: Plan, coordinate, and attend team meetings and events, assisting with on-site logistics.
- Administrative Support: Maintain records of team invoices and receipts, submit weekly timesheets for executives, prepare materials for meetings, and assist in creating presentations.
- Confidentiality: Exercise sound judgment and discretion in handling highly confidential information.
- Additional Duties: Provide personal assistant duties and other related projects as required.
Qualifications & Skills:
- Bachelor’s degree.
- Minimum of 5+ years in a similar role with a proven track record of excellent performance.
- Prior experience as an Executive Assistant for C-Level executives is a plus.
- Strong verbal and written communication skills.
- Ability to prioritize tasks in a fast-paced and constantly changing environment with a high sense of urgency.
- Friendly, cooperative, and an excellent team player with a proactive approach.
- Quick learner, detail-oriented, and demonstrates thoroughness and strong ownership of work.
- Proficiency in Microsoft Office, especially Outlook, and other computer-based programs.
The COO has exceptionally high standards and will require someone efficient, deeply organised, quick, bright and interested in what the team does. In return she will mentor, teach and help this individual to grow and progress. This is a really exciting role in a very fast paced, sometimes high pressure and ever-changing environment which requires agility and flexibility. Due to time zones, it will require occasional work outside of standard office hours and the role is based 5 days in the office in Mayfair. This is an incredibly exciting role to be within a team that is at the heart of one of the world’s top hedge funds.
Branding & Communications EA at leading Hedge Fund employer: Lavender Jones Recruitment
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Branding & Communications EA at leading Hedge Fund
✨Tip Number 1
Familiarise yourself with the hedge fund industry and the specific branding and communications strategies used by leading firms. This knowledge will not only help you understand the role better but also allow you to engage in meaningful conversations during interviews.
✨Tip Number 2
Network with professionals in the finance and communications sectors. Attend industry events or join relevant online forums to connect with individuals who can provide insights or even refer you to opportunities within the hedge fund space.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar management scenario. Show how you would handle scheduling conflicts and prioritise tasks effectively, as this is a key responsibility of the role.
✨Tip Number 4
Research the Chief Communications Officer and their previous work. Understanding their style and achievements can help you tailor your approach and show genuine interest in supporting their vision and goals.
We think you need these skills to ace Branding & Communications EA at leading Hedge Fund
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in supporting C-Level executives. Emphasise your organisational skills and any specific achievements that demonstrate your ability to manage calendars, travel, and expenses effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the hedge fund industry. Mention your proactive approach and how your skills align with the responsibilities outlined in the job description, particularly in communication and administrative support.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office, especially Outlook, and any other relevant software. Provide examples of how you've successfully managed multiple tasks in fast-paced environments, demonstrating your ability to prioritise effectively.
Show Enthusiasm for the Role: Convey your excitement about the opportunity to work closely with the Chief Communications Officer and the branding team. Mention your eagerness to learn and grow within the role, as well as your interest in the hedge fund sector.
How to prepare for a job interview at Lavender Jones Recruitment
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage calendars and coordinate travel is crucial. Be prepared to discuss specific examples of how you've successfully handled complex scheduling or travel arrangements in the past.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you had to handle confidential information and how you ensured it remained secure.
✨Highlight Your Communication Skills
Strong verbal and written communication skills are essential for this position. Be ready to provide examples of how you've effectively communicated with executives and team members, especially in high-pressure situations.
✨Emphasise Your Adaptability
The role requires agility and flexibility in a fast-paced environment. Prepare to discuss how you've adapted to changing priorities or unexpected challenges in previous roles, showcasing your proactive approach.
