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- Tasks: Support a dynamic team in a fast-paced hedge fund environment with varied administrative duties.
- Company: Join a global hedge fund with stunning London views and a friendly admin team.
- Benefits: Enjoy a competitive salary, vibrant office culture, and opportunities for professional growth.
- Why this job: Be part of an exciting team, making a real impact in a high-energy setting.
- Qualifications: 1+ years in office administration, degree educated, and strong Microsoft Office skills.
- Other info: Work 4am - 1pm, perfect for early risers looking to kickstart their career.
The predicted salary is between 30000 - 42000 £ per year.
This global hedge fund with the main office in London (near Liverpool Street) requires an office administrator to work alongside the office manager and three other office administrators to help them run the office. This role is varied and you will be based in stunning offices with spectacular views of London and be part of a super friendly global admin team. This role includes some administrative support to a Partner, who starts his day at 4am, hence the early start. The role is 5 days a week in the office, 4am - 1pm and travel to the office will be included.
Duties include:
- Arranging daily food deliveries with caterers and suppliers
- Liaising with multiple external suppliers to maintain the office’s physical environment; whether that be cleaners, plumbers, electricians, engineers or building management.
- Maintaining the office stationery, business cards and company branded equipment.
- Processing inbound/outbound mail to the London office, distributing to employees and arranging couriers or international carriers.
- Greeting visitors and coordinating in person or VC meetings.
- Ensuring health and safety standards are up to date, arranging fire safety/first aid training as needed.
- Planning quarterly office events at various new and interesting venues across London and running these events for up to 700 employees.
- Using Workday daily to submit office expenses for multiple employees.
- Producing high quality emails and messages to individuals at all levels of the organization.
- Managing multiple internal systems and processes, completing data entry to ensure accurate collation of information.
- Supporting HR with the onboarding/offboarding process.
- Ensuring meeting rooms are tidy, well stocked and ready to use.
Whilst this is a friendly and welcoming place it must be noted that it is a global hedge fund and so it is a pressurised environment and requires someone bright and quick to fit in with the team. The team have an incredibly flat structure and there is a sociable element especially amongst the admin team. This role requires a person who is confident of their own abilities, able to juggle several requests at any one time, and able to remain friendly and approachable when communicating with multiple personalities. At least 1 years previous experience in office administration is desired as is strong proficiency in Microsoft Office, and to be educated to degree level. You will need a high level of confidence using software and internal platforms and ability to pick up new systems very quickly. Please note that this role is based 5 days in the office and the hours are 4am - 1pm.
4am - 1pm Office Administrator for Global Hedge Fund employer: Lavender Jones Recruitment
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 4am - 1pm Office Administrator for Global Hedge Fund
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the hedge fund on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions related to office administration. We want to show off our skills in multitasking and communication, so think of examples that highlight our experience and confidence.
✨Tip Number 3
Dress the part! Even if it’s an early start, looking sharp can make a great first impression. We want to convey professionalism and readiness to tackle the day ahead.
✨Tip Number 4
Follow up after the interview with a thank-you email. It’s a simple gesture that shows our appreciation and keeps us fresh in their minds. Plus, it’s a chance to reiterate our enthusiasm for the role!
We think you need these skills to ace 4am - 1pm Office Administrator for Global Hedge Fund
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of your character into your cover letter and CV. Remember, we’re looking for someone who can fit into our friendly team.
Tailor Your Application: Make sure to tailor your application specifically for this role. Highlight your previous office administration experience and how it relates to the duties listed in the job description. We love seeing candidates who take the time to connect their skills with what we need!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. We appreciate well-structured applications that get straight to the heart of your qualifications and experiences.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Lavender Jones Recruitment
✨Know Your Role Inside Out
Make sure you thoroughly understand the job description and the specific duties involved. Familiarise yourself with the tasks like arranging food deliveries, liaising with suppliers, and managing office supplies. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Multitasking Skills
Since this role requires juggling multiple requests, prepare examples from your past experience where you've successfully managed several tasks at once. Highlight how you remained organised and efficient under pressure, as this will resonate well with the fast-paced environment of a global hedge fund.
✨Be Ready for Scenario Questions
Expect questions that assess how you would handle specific situations, such as dealing with a last-minute meeting request or resolving an issue with a supplier. Practise your responses to these scenarios, focusing on your problem-solving skills and ability to stay calm under pressure.
✨Demonstrate Your Communication Skills
As you'll be producing high-quality emails and messages, it's crucial to showcase your communication abilities during the interview. Be clear and concise in your answers, and don't hesitate to ask clarifying questions if needed. This will reflect your confidence and approachability, which are key traits for the role.
