At a Glance
- Tasks: Manage day-to-day finance operations, ensuring smooth cash flow and accurate records.
- Company: Join Launch Studio, a creative agency making a difference through design.
- Benefits: Competitive salary, 22 days holiday, private healthcare, and a company bonus scheme.
- Other info: Flexible part-time hours in a hybrid working environment.
- Why this job: Take ownership of finance processes and contribute to a growing team.
- Qualifications: Experience in bookkeeping or finance administration with strong attention to detail.
The predicted salary is between 30000 - 40000 € per year.
We are a growing business looking for a proactive and detail-oriented Finance Co-ordinator to take ownership of our day-to-day finance operations. This role is critical in ensuring smooth cash flow, accurate financial records, and timely compliance while the founder steps back from daily financial management. You will work closely with the founder, SLT and external accountants to maintain effective financial processes and visibility across the business. This is not just an admin role, it is a key position that underpins the financial health and scalability of the business.
What’s the deal?
- Location: Part-time (20 hours per week)
- Contract: Permanent
- Location: Hybrid, including 3 days per week at our studio on London Road, St Albans, Hertfordshire, AL1 1NG
- Working hours: We are open to part-time structures, but with a preference for consistency across the week. This will likely look like 9am-1pm Monday-Friday (to note we operate a hybrid working structure, and work from the studio in St Albans on Tuesdays, Wednesdays and Thursdays).
Who we are
Launch Studio is a commercially led creative agency using design to make a difference. We work directly with founders, sales and marketing leads to understand their priorities, applying strategic thinking and creative execution so every investment in brand supports clear commercial goals. Our work spans across all things brand, encompassing strategy, design, sales and marketing. That includes brand identities, websites, social content, internal documents and presentations, alongside commercially focused tools such as modular sales libraries, pitch decks and interactive lead generation tools. We also design, source and produce practical materials, from print and stationery to merchandise and live event collateral, ensuring your brand is as effective in the real world as it is online.
What’s in it for you?
- You’ll be joining a growing studio in a role that offers creative responsibility, variety of work and the opportunity to contribute to the ongoing development of our team.
- Competitive salary based on experience
- 22 days holiday + Christmas Eve + Own birthday* (+ England bank holidays)
- Private healthcare*
- Company bonus scheme*
- * Subject to successful completion of probation
What you’ll be doing
- Invoicing and credit control
- Raise and issue invoices accurately and on time
- Monitor outstanding invoices and proactively chase payments
- Maintain and update debtor reports
- Flag late payments or risks to cash flow
- Bank reconciliation and financial records
- Reconcile bank transactions on a weekly basis
- Maintain accurate financial records within Xero accounting software
- Categorise transactions and manage expense records
- Ensure all financial data is up to date
- VAT and compliance support
- Liaise with accountant for quarterly VAT return
- Maintain clean and audit-ready records
- Support with financial documentation as required
- Payroll administration
- Prepare payroll information (hours, changes, expenses)
- Liaise with payroll provider
- Ensure timely and accurate payroll processing
- Financial organisation and process improvement
- Help streamline and improve finance processes
- Maintain a clear and documented finance workflow
- Support the founder in building a more scalable finance function
What you’ll bring
We are looking for someone with previous experience in bookkeeping, accounts or finance administration, who brings strong attention to detail and a high level of organisation. You should be confident using accounting software such as Xero or QuickBooks, and comfortable managing the full invoicing process, including proactively chasing payments. The ideal candidate will be able to work independently, take ownership of their responsibilities, and ensure tasks are completed accurately and on time without close supervision. It would be advantageous if you have experience working within a small business or founder-led environment, where adaptability and initiative are key. A basic understanding of VAT and UK compliance requirements is desirable, along with some exposure to payroll processes.
Please note: We will only contact applicants selected to move forward to interview stage, due to the high volume of applications received.
Finance Co-ordinator employer: Launch Studio
At Launch Studio, we pride ourselves on being a dynamic and supportive employer that values creativity and initiative. As a Finance Co-ordinator, you will enjoy a flexible hybrid working environment in St Albans, competitive benefits including private healthcare and a company bonus scheme, and the opportunity to play a pivotal role in our financial operations while contributing to a growing creative agency. Join us to develop your skills in a collaborative atmosphere where your contributions directly impact our success.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, attend industry events, and don’t be shy about letting people know you’re on the hunt for a Finance Co-ordinator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of Xero and other accounting software. Be ready to discuss how you’ve streamlined finance processes in the past. Show us that you can take ownership and make a real impact in our day-to-day operations!
✨Tip Number 3
When you get an interview, don’t just talk about your skills—bring examples! Share specific instances where you’ve managed invoicing or improved cash flow. This will help us see how you can contribute to our financial health right from the start.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in being part of our growing team at Launch Studio.
We think you need these skills to ace Finance Co-ordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience that match the Finance Co-ordinator role. Highlight your bookkeeping and finance admin experience, especially if you've worked with Xero or QuickBooks. We want to see how you can take ownership of financial processes!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Share specific examples of how you've improved financial processes or managed cash flow in previous roles. We love a proactive approach!
Show Off Your Attention to Detail:In finance, details matter! When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their application is as polished as their financial records would be.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our growing studio!
How to prepare for a job interview at Launch Studio
✨Know Your Numbers
Before the interview, brush up on your financial knowledge, especially around invoicing, credit control, and VAT compliance. Be ready to discuss how you’ve managed these processes in previous roles, as this will show your understanding of the key responsibilities of a Finance Co-ordinator.
✨Showcase Your Software Skills
Familiarise yourself with Xero or QuickBooks if you haven't already. Be prepared to talk about your experience using these tools, including any specific features you've utilised for bank reconciliation or expense management. This will demonstrate your technical competence and readiness for the role.
✨Highlight Your Attention to Detail
Since this role requires a high level of organisation and accuracy, think of examples from your past work where your attention to detail made a significant impact. Whether it’s catching an error in a financial report or streamlining a process, sharing these stories will help illustrate your fit for the position.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s financial processes and how they envision the Finance Co-ordinator role evolving. This shows your genuine interest in the position and helps you understand how you can contribute to the team’s success.
