Temporary Administrator/ Office Assistant

Latsco London Ltd – part of Latsco Shipping - located in Central London (St James’s) and representing a fleet of Product and Crude Oil Tankers, LPG and LNG Carriers is looking to recruit an Office Administrator. We strive for business excellence and customer satisfaction, maintaining the ethos, passion and vision of our founder. We care about our people and their wellbeing and nurture a fair culture that promotes equal opportunities, continuous development and participation.

The ideal candidate will be someone who is both positive & professional as well as proactive, loyal and discreet. Someone well-organized and efficient with a keen eye for detail and the ability to occasionally support the administrative needs of the Shipping Team, and the requirements of the owning family.

• Oversee and coordinate all office administrative activities and operations, ensuring smooth day-to-day office operations and compliance with company procedures.
• Manage the reception area including welcoming guests, answering phone calls and handling all company correspondence.
• Manage office supplies inventory and orders, as well as supplier contracts and service agreements with office vendors, ensuring cost efficiency, timely renewals and uninterrupted service.
• Coordinate meetings, catering requirements, travel arrangements and accommodation bookings.
• Serve as the main point of contact for organising health & safety audits and liaise with building management, ensuring compliance and effective management of building related matters.
• Support onboarding activities of new hires and interns.
• Process invoices in SAP and keep track of payments.
• Act as the primary point of contact for office related service requests and IT related issues, coordinating maintenance activities and emergency issues.
• Manage and maintain industry subscriptions, ensuring accurate account information, timely/negotiated renewals, and uninterrupted service.

• Previous experience in a similar role, supporting various functions, in a well-established and organized office/company.
• A University degree will be considered an asset.
• Fluency in both written and verbal communication in English.
• Proficient in Microsoft Office.
• Flexible and effective time management and ability to prioritise tasks and meet deadlines.
• Strong organizational skills.
• Attention to detail and problem-solving skills.
• Excellent communication and interpersonal skills, and the ability to network effectively with a wide range of people on every level.
• Self-motivated and trustworthy.
• Ability to learn on the job and adapt to changes.

• Competitive compensation package including performance related annual bonus.
• Pension plan and medical scheme.
• A high standards working environment that supports learning and development opportunities.

All applications will be treated as strictly confidential.