Office & Supply Administrator (Durham)

Your Contribution

The Procurement Clerk and Office Administrator provides professional administration for the headquarters building, including initiating, preparing, processing, and verifying purchase orders following established guidelines to purchase materials and goods by required delivery dates. Interface with branch managers, executives and vendors to the Credit Union. Inputs transactions and administers purchasing and database.

• Order Management: Expedites delayed orders and resolves issues regarding changes, returns, replacements, and credit arrangements.
• Supplier Relations: Interacts with suppliers to obtain favourable pricing terms and product specifications, monitor availability, and optimise savings.
• Stakeholder Coordination: Coordinates with branch managers, executives, and vendors to the credit union to ensure that procurement needs are met promptly and efficiently.
• Procurement Financials: Assists with budgeting and financial record-keeping specifically for procurement activities across various departments.
• Branch Procurement: Oversees procurement processes for branches and departments, ensuring efficient sourcing within budgetary constraints.
• Vendor & Admin Management: Handles vendor communication, purchase order processing, and maintains procurement records specifically for Procurement and HQ Administration.
• Sourcing & Budgeting: Identifies suppliers, tracks orders, and assists in budget management for branches.
• Strategic Collaboration: Collaborates with the Facilities VP to identify procurement needs and opportunities.
• Relationship Management: Develops relationships with Regional VPs, departments, and branch managers to understand their needs and priorities.
• Finance Reconciliation: Regularly communicates with the Finance department to reconcile budgets with approved purchases.
• Monthly Optimization: Reconciles monthly purchases with the Finance department and optimises the selection of products and vendors to obtain the best benefit.

HQ Administration

• Records & Reporting: Maintains and updates administrative records, central files, and reports for headquarters.
• Travel Assistance: Assists in scheduling business trips for senior management and employees.
• Inventory Control: Orders and manages office and kitchen supplies inventory, ensuring timely and cost-effective distribution.
• Company Vehicle: Manages the maintenance and scheduling of the company car.
• Facilities Oversight: Oversees central office facilities and common areas, addressing supply and equipment issues by liaising with vendors or internal support.
• Internal Communication: Communicates HQ building-related matters and campus updates effectively.
• Specialty Vendors & Equipment: Manages contracts and operations for vending machines, coffee machine vendors, and mail processing equipment, ensuring their proper functionality and maintenance.

Courier

• Logistics & Courier: Manages the LCCU courier vendor and other postage/mail service providers for all branches.
• Mailroom Maintenance: Ensures the functionality of mailroom equipment, arranging repairs as needed.

Requirements

• Associate diploma and 1-3 years of related experience in procurement or similar role of a highly detailed administrative function.
• Professional working proficiency in English and Spanish as required by the position.
• Strong interpersonal and internal communication skills and an aptitude for developing confidence, respect, and trust.
• Proficiency with Microsoft 365 and online systems such as Zoom, Teams, etc.
• Maintain confidentiality with necessary information.
• Team player who can manage multiple tasks in a fast-paced environment.
• Ability to manage time with solid organisation skills and keen attention to detail.
• Ability to solve problems creatively and proactively.
• Ability to learn quickly and work efficiently.
• Have a valid NC state driver's license.
• Ability to work a flexible schedule, including evenings and weekends.
• Ability to work on-site, not available for WFH.

LCCU Is The Perfect Fit For You If

• You are motivated to learn and grow into the best version of your professional and personal self.
• Your core values resonate with pursuing meaningful results to make a positive difference in your community.
• You thrive in an environment with team members who work from the heart.
• With employees from 20 different countries, we are a fun and multicultural team that comes together to embrace and learn from our differences.
• Organisational initiatives are constant.

What does LCCU have to offer you?

We provide a challenging and friendly work environment as well as a competitive salary and benefits package, including an employer-paid medical insurance plan, 401(k) plan (with a substantial company match), employer-paid life and disability plan, and generous paid time off to maintain a healthy work/life balance. We foster a culture that incites creativity, encourages collaboration, and provides the opportunity for our employees to be their best and build their careers. Don’t wait! Come and experience the purpose that comes with being part of the movement towards a stronger, more inclusive community.

Latino Community Credit Union is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.