Global Information Governance Analyst

About Latham & Watkins

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.

About the Role

The Global Information Governance Analyst is an integral part of Latham’s Information Governance team. This role will be responsible for coordinating one or more primary functions of the Information Governance team, including file management (both physical and electronic), file intake, file releases, destruction requests, data access requests, case room management, and records retention, while developing plans, organizing files and work-flow, supporting entry-level staff, and assuming responsibility for the completion of major projects. This role will be located in our Manchester office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Communicating regularly with attorneys and paralegals to ascertain the status of projects, developing methods for determining when files are inactive, and handling file movement and processing issues so that only active records are stored in primary on-site space
• Assisting with physical file management, including locating and responding to requests for files, ensuring the records management system is up to date and accurate, coordinating and/or performing some or all box archiving and offsite storage procedures
• Providing space coordination, organizing, and classifying large document collections in the central filing area, case rooms, file cabinets, offsite storage facilities, or wherever records may be found
• Developing, maintaining, and coordinating appropriate inventory systems to track persons responsible for the files, room usage, file status, location and other factors related to effective space management and Information Governance Operations oversight
• Assisting with basic and complex reviews and administrative tasks related to file releases, data access requests, and destructions

We’d love to hear from you if you:

• Display extensive knowledge of information governance, data security and privacy principles, best practices, and procedures
• Demonstrates a thorough knowledge of the physical and electronic resources of the department and firm, and understands and is able to articulate the role of effective space management in the overall administration of the office
• Possess well-developed and professional interpersonal skills, including the ability to effectively interface with attorneys, management, support staff, clients, and outside contacts

And have:

• Relevant Information Governance or Records experience, preferably in a law firm Information Governance or Records Department
• Experience in other law firm positions having significant document organizational responsibilities may be considered in lieu of directly related Information Governance or Records experience
• A bachelor’s degree or equivalent; relevant experience will be considered in lieu of a degree

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Health insurance as well as group income protection and life assurance
• A pension plan
• Wellness programs
• Employee discounts
• And more!

Additionally, we have a range of programming including Global Affinity Groups, which are open to all. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), colour, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute. #Associate #LI-AJ1