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- Tasks: Support daily operations and manage facilities enquiries in a prestigious law firm.
- Company: Join a leading UK law firm with a strong reputation and supportive team culture.
- Benefits: Enjoy a competitive salary, 25 days annual leave, and medical insurance.
- Other info: Regular team events and opportunities for career growth await you.
- Why this job: Be part of a dynamic team and contribute to a professional environment.
- Qualifications: Experience in facilities management and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
Our client, a prestigious UK Law Firm, is seeking a new Facilities Assistant to join their team on a permanent basis. They will play a key role in supporting the day-to-day operations of the London office.
- Competitive salary
- 40 hour working week (alternating shifts between 08:00-18:00)
- 25 days annual leave, medical insurance, regular team events
Facilities Assistant Key Responsibilities:
- Respond, action, and monitor all Facilities Helpdesk enquiries (email, Teams messages & calls) and assign tasks to the relevant departments.
- Setting up furniture and equipment configurations of all client meeting rooms and events.
- Drafting and completion of Facilities Helpdesk email communications.
- Daily communication with on-site M&E engineer & other sub-contractors.
- Ordering of office supplies and liaising with associated suppliers.
- Conduct daily status, cleanliness and supply checks of facilities areas and ensuring daily floor walks are completed.
- Assist the Facilities Helpdesk and Accounts Manager with internal office moves and associated communications.
- Processing invoices, creating PO’s and credit card expenses using the firm’s account management software.
Facilities Assistant Key Skills & Requirements:
- Facilities experience in a law firm or professional services environment
- Good knowledge of Microsoft Office (Word and Excel)
Site Assistant / Caretaker employer: Larbey Evans
Contact Detail:
Larbey Evans Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Assistant / Caretaker
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in law firms or facilities management. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for the interview by researching the firm and its culture. Knowing their values and recent projects will help you tailor your responses and show them you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on common questions related to facilities management and your experience, so you can confidently showcase your skills when it counts.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and keep track of your progress. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Site Assistant / Caretaker
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management, especially in a law firm or professional services environment. We want to see how your skills match the key responsibilities listed in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Facilities Assistant role. Mention specific experiences that relate to the tasks you'll be handling, like managing helpdesk enquiries or coordinating with suppliers.
Show Off Your Tech Skills: Since good knowledge of Microsoft Office is a must, make sure to mention any relevant software skills in your application. If you've used account management software before, give us the details!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Larbey Evans
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Facilities Assistant. Familiarise yourself with the key tasks mentioned in the job description, like handling Helpdesk enquiries and managing office supplies. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since the role involves daily communication with various teams and external suppliers, be prepared to discuss your communication style. Think of examples where you've effectively communicated in previous roles, especially in a professional services environment. This will highlight your ability to fit into their team seamlessly.
✨Demonstrate Problem-Solving Abilities
The Facilities Assistant position requires quick thinking and problem-solving skills. Prepare some scenarios where you've successfully resolved issues or improved processes in your past jobs. This will show that you can handle the fast-paced environment of a law firm and respond to Helpdesk enquiries efficiently.
✨Familiarise Yourself with Microsoft Office
As good knowledge of Microsoft Office is essential for this role, brush up on your skills in Word and Excel. Be ready to discuss how you've used these tools in your previous positions, whether it's drafting communications or processing invoices. This will reassure them that you can hit the ground running.