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- Tasks: Manage inboxes, diaries, and travel for Partners while overseeing team workflow.
- Company: Join a top-tier international law firm with a strong reputation in Bristol.
- Benefits: Enjoy a salary up to £32,000, hybrid working, and a generous benefits package.
- Why this job: Be part of a dynamic team, enhance your leadership skills, and make a real impact.
- Qualifications: 7+ years of secretarial experience in a professional or legal setting; supervisory experience preferred.
- Other info: Opportunity for personal growth and development in a supportive environment.
The predicted salary is between 28000 - 36000 £ per year.
Top-tier international law firm is seeking to hire a Secretarial Coordinator to join its Bristol office. Salary to £32,000. Bristol location. Standard hours and hybrid working (3 days office / 2 days remote). Generous benefits package on offer.
The successful candidate will possess excellent leadership and organisational skills and will operate in a dual role split between secretarial work and secretarial coordinator tasks and duties.
Secretarial Coordinator Key Responsibilities:- Proactively manage inboxes, post, and diaries for Partners and fee earners, including meeting bookings, travel arrangements, detailed itineraries, and expense claims.
- Prepare key documents and correspondence to include formatting bids, pitches and client facing documents etc.
- Oversee daily workflow across the group, reallocating tasks to ensure balanced capacity and effective support.
- Act as the first point of contact for work allocation, secretarial performance, absences, and operational issues (e.g. sickness, holidays, overtime).
- Monitor team absence and sickness, conduct informal return-to-work interviews, and maintain accurate records in Team Seer.
- Provide performance feedback using secretarial competencies and flag any concerns to the Secretarial Manager.
- Assist with recruitment of secretaries and Team Administrators, and support trainee / vacation student moves with Group Heads.
- At least 7+ years’ experience working as a secretary within a professional services or legal environment.
- Previous supervisory experience would be advantageous.
- Able to build and maintain constructive relationships with people at all levels.
- Client service orientated approach and a genuine interest in learning management skills.
Contact Detail:
Larbey Evans Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretarial Coordinator
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in legal environments, such as document management systems and scheduling software. This knowledge will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with professionals in the legal field, especially those who have experience in secretarial roles. Attend industry events or join relevant online forums to gain insights and potentially get referrals that could help you land the job.
✨Tip Number 3
Showcase your leadership skills by discussing any previous experiences where you managed a team or coordinated tasks effectively. Prepare examples that highlight your ability to balance workloads and support team members.
✨Tip Number 4
Research the law firm’s culture and values to tailor your approach during interviews. Understanding their client service philosophy can help you articulate how your skills align with their expectations and enhance your chances of making a strong impression.
We think you need these skills to ace Secretarial Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in secretarial roles, particularly within professional services or legal environments. Emphasise any supervisory experience and leadership skills that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and client service orientation. Mention specific examples of how you've managed inboxes, diaries, and workflows in previous roles to demonstrate your suitability for the position.
Highlight Key Skills: In your application, clearly outline your ability to build relationships at all levels and your interest in learning management skills. Use bullet points to make these skills stand out and easy to read.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Secretarial Coordinator role.
How to prepare for a job interview at Larbey Evans
✨Showcase Your Organisational Skills
As a Secretarial Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experience where you successfully organised schedules, managed inboxes, or coordinated meetings. This will show the interviewers that you can handle the demands of the role.
✨Highlight Leadership Experience
Since the role involves overseeing workflow and providing performance feedback, it's crucial to highlight any previous supervisory roles you've held. Discuss how you motivated your team, resolved conflicts, or improved processes, as this will illustrate your leadership capabilities.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-life scenarios. Think about situations where you had to manage absences, reallocate tasks, or deal with operational issues. Practising your responses will help you feel more confident during the interview.
✨Demonstrate Client Service Orientation
This role requires a client service-oriented approach, so be ready to discuss how you've built and maintained relationships in previous positions. Share specific examples of how you went above and beyond to meet client needs, as this will resonate well with the interviewers.
