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- Tasks: Lead the planning and execution of exciting events for a prestigious law firm.
- Company: Join an elite US law firm in stunning London offices.
- Benefits: Competitive salary, free lunch, hybrid working, and great perks.
- Other info: Dynamic role with opportunities for growth and collaboration across teams.
- Why this job: Make your mark by organising impactful events for lawyers and clients.
- Qualifications: Degree level education and 2+ years of event experience in a law firm.
The predicted salary is between 40000 - 50000 £ per year.
An elite US law firm is hiring a new Events Coordinator to join their stunning London offices. The Events Coordinator will lead on the planning and execution of Firm events (internal and external) for lawyers, clients, recruits, and staff in the London office.
- Competitive Salary + great benefits, including free lunch!
- 09:30-18:00 working hours (Monday-Friday)
- Hybrid working (3 days office / 2 days remote)
- City / Central London
Reporting into the London Operations Manager as well as into the Head of Events in the firm’s New York headquarters, the Events Coordinator will take the lead on all London events such as receptions, luncheons, dinners, outings, client seminars, orientation events, client development, charitable and social events. Providing high level work from day one, this is a superb opportunity for an experienced Events Coordinator currently operating in a London law firm looking for additional responsibility.
Events Coordinator Key Responsibilities:- Leads on the planning and execution of all events, including site selection, contract negotiation, menu selection, design of invitation and reminders, RSVP tracking, guest list management, seating plans and name badges, onsite staffing, transportation, and post-event follow-up.
- Manages all operational elements through the Firm’s event management system in the agreed format; seating plans, preparation of name badges and supporting materials.
- Responsible for attending internal and external events to ensure every function runs smoothly and any onsite adjustments can be made as needed.
- Works closely with the Business Development team in relation to London Partner events and conference participation (i.e., speaking engagements), as needed.
- Provides ongoing support, including drafting of event communications, organising data, files, and materials, compiling information, preparing routine and ad-hoc reports and responding to requests for assistance.
- Provides day-to-day support to the Operations Manager – London for all meetings held in the London Conference Centre, including on-the-ground support to ensure the smooth delivery of meetings, attendance at the weekly Conference Centre services meeting, and support with logistical planning as required.
- Collaborates closely with other internal departments and service functions on the execution of onsite meetings and special functions (i.e., Reception, Conference Centre, Hospitality, Business Development, Legal Recruiting, Legal Personnel, Human Resources, Audio Visual/IT, building security).
- Provides support with event management software projects and updates. Works with Events team in New York to ensure Cvent data is complete and accurate. Runs reports as needed, and coordinates design and implementation of new Cvent templates.
- Researches site venues and vendors, makes in-person connections, maintains venue/vendor files and contact details.
- Educated to degree level (or equivalent experience)
- A minimum of two years of experience in a law firm handling internal and external events
- Strong organizational, project and time management skills.
- Proficiency in MS Office (specifically Word, Excel, and PowerPoint). Knowledge of Cvent, Manage, Chrome River and ADP are advantageous.
- Excellent communication skills, both verbal and written.
Event Coordinator - Creative in London employer: Larbey Evans
Contact Detail:
Larbey Evans Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator - Creative in London
✨Network Like a Pro
Get out there and connect with people in the industry! Attend events, join relevant groups on social media, and don’t be shy about reaching out to current employees at firms you’re interested in. We all know that sometimes it’s not just what you know, but who you know!
✨Show Off Your Skills
When you get the chance to chat with potential employers, make sure to highlight your event coordination skills. Share specific examples of successful events you've managed, and how you tackled challenges. We want to see your passion and expertise shine through!
✨Follow Up After Interviews
After an interview, don’t forget to send a quick thank-you email. It shows your appreciation and keeps you fresh in their minds. We recommend mentioning something specific from the conversation to make it personal and memorable!
✨Apply Through Our Website
If you’re keen on joining us, make sure to apply directly through our website. It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Event Coordinator - Creative in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Events Coordinator role. Highlight your experience in planning and executing events, especially in a law firm setting. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about event coordination and how your background makes you the perfect fit for our team. Keep it engaging and relevant to the job description.
Showcase Your Organisational Skills: Since this role requires strong organisational skills, make sure to include examples of how you've successfully managed multiple events or projects simultaneously. We love seeing how you keep everything running smoothly!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Larbey Evans
✨Know Your Events Inside Out
Make sure you’re familiar with the types of events the firm hosts. Research their past events and think about how you can bring fresh ideas to the table. This shows your enthusiasm and understanding of what they need.
✨Showcase Your Organisational Skills
Prepare examples from your previous experience that highlight your organisational and project management skills. Be ready to discuss how you’ve successfully managed multiple events simultaneously, as this is crucial for the role.
✨Master the Tech Tools
Brush up on your knowledge of event management software like Cvent and any other tools mentioned in the job description. If you have experience with these, be sure to mention it during the interview to demonstrate your technical proficiency.
✨Communicate Clearly and Confidently
Since excellent communication is key for this role, practice articulating your thoughts clearly. Prepare to discuss how you’ve effectively communicated with various stakeholders in past roles, ensuring everyone is on the same page.