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- Tasks: Lead the planning and execution of exciting events for a prestigious law firm.
- Company: Elite US law firm with stunning London offices and a vibrant culture.
- Benefits: Competitive salary, free lunch, hybrid working, and great career growth.
- Other info: Collaborate with teams in New York and enjoy a supportive work environment.
- Why this job: Join a dynamic team and make memorable experiences for clients and staff.
- Qualifications: Degree level education and two years of event experience in a law firm.
The predicted salary is between 40000 - 50000 £ per year.
An elite US law firm is hiring a new Events Coordinator to join their stunning London offices. The Events Coordinator will lead on the planning and execution of Firm events (internal and external) for lawyers, clients, recruits, and staff in the London office.
- Competitive Salary + great benefits, including free lunch!
- 09:30-18:00 working hours (Monday-Friday)
- Hybrid working (3 days office / 2 days remote)
- City / Central London
Reporting into the London Operations Manager as well as into the Head of Events in the firm’s New York headquarters, the Events Coordinator will take the lead on all London events such as receptions, luncheons, dinners, outings, client seminars, orientation events, client development, charitable and social events. Providing high level work from day one, this is a superb opportunity for an experienced Events Coordinator currently operating in a London law firm looking for additional responsibility.
Events Coordinator Key Responsibilities:- Leads on the planning and execution of all events, including site selection, contract negotiation, menu selection, design of invitation and reminders, RSVP tracking, guest list management, seating plans and name badges, onsite staffing, transportation, and post-event follow-up.
- Manages all operational elements through the Firm’s event management system in the agreed format; seating plans, preparation of name badges and supporting materials.
- Responsible for attending internal and external events to ensure every function runs smoothly and any onsite adjustments can be made as needed.
- Works closely with the Business Development team in relation to London Partner events and conference participation (i.e., speaking engagements), as needed.
- Provides ongoing support, including drafting of event communications, organising data, files, and materials, compiling information, preparing routine and ad-hoc reports and responding to requests for assistance.
- Provides day-to-day support to the Operations Manager – London for all meetings held in the London Conference Centre, including on-the-ground support to ensure the smooth delivery of meetings, attendance at the weekly Conference Centre services meeting, and support with logistical planning as required.
- Collaborates closely with other internal departments and service functions on the execution of onsite meetings and special functions (i.e., Reception, Conference Centre, Hospitality, Business Development, Legal Recruiting, Legal Personnel, Human Resources, Audio Visual/IT, building security).
- Provides support with event management software projects and updates. Works with Events team in New York to ensure Cvent data is complete and accurate. Runs reports as needed, and coordinates design and implementation of new Cvent templates.
- Researches site venues and vendors, makes in-person connections, maintains venue/vendor files and contact details.
- Educated to degree level (or equivalent experience)
- A minimum of two years of experience in a law firm handling internal and external events
- Strong organizational, project and time management skills.
- Proficiency in MS Office (specifically Word, Excel, and PowerPoint). Knowledge of Cvent, Manage, Chrome River and ADP are advantageous.
- Excellent communication skills, both verbal and written.
Creative Content/ Event Organiser in London employer: Larbey Evans
Contact Detail:
Larbey Evans Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Creative Content/ Event Organiser in London
✨Tip Number 1
Network like a pro! Attend industry events and connect with people in the law firm scene. You never know who might have a lead on that perfect Events Coordinator role.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos and feedback. This will help you stand out when chatting with potential employers.
✨Tip Number 3
Be proactive! Reach out to firms directly, even if they’re not advertising for an Events Coordinator. A friendly email can go a long way in getting your foot in the door.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can give you a better chance of landing that dream job.
We think you need these skills to ace Creative Content/ Event Organiser in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Events Coordinator role. Highlight your event planning experience, especially in a law firm setting, and don’t forget to mention any software you’re familiar with, like Cvent!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about event coordination and how your background makes you the perfect fit for our team. Be sure to mention specific events you've organised and what made them successful.
Show Off Your Organisational Skills: In your application, give examples of how you've managed multiple tasks or events simultaneously. We love candidates who can juggle responsibilities while keeping everything running smoothly, so share those stories!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it’s super easy!
How to prepare for a job interview at Larbey Evans
✨Know Your Events Inside Out
Before the interview, research the types of events the firm typically hosts. Familiarise yourself with their past events and think about how you can contribute to their success. This shows your genuine interest and helps you speak confidently about your ideas.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and project management skills. Think of specific events you've coordinated, the challenges you faced, and how you overcame them. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Brush Up on Tech Skills
Since proficiency in event management software is key, make sure you're comfortable discussing any relevant tools you've used, like Cvent or similar platforms. If you have experience with MS Office, be ready to share how you've utilised it in your previous roles.
✨Practice Your Communication
As an Events Coordinator, communication is crucial. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief pitch about a successful event you organised, focusing on your role and the impact it had.