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- Tasks: Manage facilities, support office logistics, and coordinate compliance training.
- Company: Top-tier US law firm in a prestigious London location.
- Benefits: Salary up to £40,000, free meals, and a modern office environment.
- Why this job: Kickstart your career in the legal industry with valuable administrative experience.
- Qualifications: 1 year in operations or admin roles, strong customer service skills.
- Other info: Dynamic team atmosphere with opportunities for growth and development.
The predicted salary is between 32000 - 48000 £ per year.
Joining a firm of this calibre opens doors to a successful career within the Legal industry! We’re seeking candidates with operations, third‑party or vendor experience from a Facilities, Clerk, Junior PA, Administrator or similar background who are ready to build on their experience and step into a rewarding administrative role at a top‑tier US law firm.
Salary & Hours
- Salary to £40,000
- 09:30-17:30 (Monday–Friday)
- Located in beautiful, modern offices in one of London’s most prestigious areas
- Free meals in the office
Key Responsibilities
- Manage the Facilities team calendar including reminders, team meetings, maintenance schedules, etc.
- Take minutes of team meetings and follow up on action points.
- Assist with office logistics, including facilities management, and vendor relationships.
- Support and assist with planning office moves, liaising with IT, Facilities, and all relevant Business Services teams.
- Assist with the onboarding and off‑boarding of facilities vendors.
- Track and manage the firm’s assets (e.g., furniture, coffee machines, office plants) to coordinate service and maintenance requests.
- Conduct periodic Health & Safety and Fire compliance checks.
- Coordinate Health & Safety and Fire compliance training for staff and maintain records, first aid, manual handling, and fire marshal administration.
Skills & Requirements
- 1 year of experience in a Facilities, Administrative, Operations, or Clerk background where you have liaised with third‑party vendors and facilities.
- Excellent interpersonal skills, with an uncompromising focus on customer service.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Proactive problem‑solving abilities and a high level of initiative.
Operations Assistant in City of London employer: Larbey Evans
Contact Detail:
Larbey Evans Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the legal industry, especially those who work at firms you’re interested in. A friendly chat can lead to insider info and maybe even a referral!
✨Tip Number 2
Prepare for interviews by researching the firm’s culture and values. We want to see how you fit in, so be ready to share how your experience aligns with their mission and how you can contribute to their success.
✨Tip Number 3
Show off your skills during the interview! Bring examples of how you've managed facilities or worked with vendors in the past. We love seeing real-life applications of your problem-solving abilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for passionate candidates ready to make an impact.
We think you need these skills to ace Operations Assistant in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Assistant role. Highlight any relevant experience in facilities management or vendor relationships, and don’t forget to showcase your customer service skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your background makes you a perfect fit for our team at StudySmarter.
Show Off Your Skills: We want to see your proficiency in Microsoft Office Suite! Mention specific examples of how you've used these tools in previous roles, especially in managing schedules or tracking assets.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at our top-tier law firm.
How to prepare for a job interview at Larbey Evans
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Operations Assistant role. Familiarise yourself with facilities management and vendor relationships, as these will likely come up in conversation. Research the firm’s culture and values to show you’re genuinely interested.
✨Showcase Your Experience
Be ready to discuss your previous roles in operations or administration. Highlight specific examples where you managed calendars, took minutes, or coordinated logistics. Use the STAR method (Situation, Task, Action, Result) to structure your answers and demonstrate your problem-solving skills.
✨Demonstrate Interpersonal Skills
Since excellent interpersonal skills are crucial for this role, prepare to discuss how you've successfully interacted with team members and vendors in the past. Think of scenarios where you provided outstanding customer service or resolved conflicts effectively.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics, office logistics, or compliance training. This shows your enthusiasm for the role and helps you gauge if the firm is the right fit for you.
