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- Tasks: Lead the planning and execution of exciting events for a prestigious law firm.
- Company: Join an elite US law firm in stunning London offices.
- Benefits: Enjoy a competitive salary, free lunch, and hybrid working options.
- Other info: Dynamic role with opportunities for professional growth and collaboration.
- Why this job: Make your mark by coordinating impactful events for lawyers and clients.
- Qualifications: Degree level education and two years of event experience in a law firm.
The predicted salary is between 40000 - 50000 £ per year.
An elite US law firm is hiring a new Events Coordinator to join their stunning London offices. The Events Coordinator will lead on the planning and execution of Firm events (internal and external) for lawyers, clients, recruits, and staff in the London office.
Competitive Salary + great benefits, including free lunch!
09:30-18:00 working hours (Monday-Friday)
Hybrid working (3 days office / 2 days remote)
City / Central London
Reporting into the London Operations Manager as well as into the Head of Events in the firm’s New York headquarters, the Events Coordinator will take the lead on all London events such as receptions, luncheons, dinners, outings, client seminars, orientation events, client development, charitable and social events. Providing high level work from day one, this is a superb opportunity for an experienced Events Coordinator currently operating in a London law firm looking for additional responsibility.
Events Coordinator Key Responsibilities- Leads on the planning and execution of all events, including site selection, contract negotiation, menu selection, design of invitation and reminders, RSVP tracking, guest list management, seating plans and name badges, onsite staffing, transportation, and post-event follow-up.
- Manages all operational elements through the Firm’s event management system in the agreed format; seating plans, preparation of name badges and supporting materials.
- Responsible for attending internal and external events to ensure every function runs smoothly and any onsite adjustments can be made as needed.
- Works closely with the Business Development team in relation to London Partner events and conference participation (i.e., speaking engagements), as needed.
- Provides ongoing support, including drafting of event communications, organising data, files, and materials, compiling information, preparing routine and ad-hoc reports and responding to requests for assistance.
- Provides day-to-day support to the Operations Manager – London for all meetings held in the London Conference Centre, including on-the-ground support to ensure the smooth delivery of meetings, attendance at the weekly Conference Centre services meeting, and support with logistical planning as required.
- Collaborates closely with other internal departments and service functions on the execution of onsite meetings and special functions (i.e., Reception, Conference Centre, Hospitality, Business Development, Legal Recruiting, Legal Personnel, Human Resources, Audio Visual/IT, building security).
- Provides support with event management software projects and updates. Works with Events team in New York to ensure Cvent data is complete and accurate. Runs reports as needed, and coordinates design and implementation of new Cvent templates.
- Researches site venues and vendors, makes in-person connections, maintains venue/vendor files and contact details.
- Educated to degree level (or equivalent experience)
- A minimum of two years of experience in a law firm handling internal and external events
- Strong organizational, project and time management skills.
- Proficiency in MS Office (specifically Word, Excel, and PowerPoint). Knowledge of Cvent, Manage, Chrome River and ADP are advantageous.
- Excellent communication skills, both verbal and written.
Event Coordinator - Creative in City of London employer: Larbey Evans
Contact Detail:
Larbey Evans Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator - Creative in City of London
✨Tip Number 1
Network like a pro! Attend industry events and connect with people in the legal and events space. You never know who might have a lead on your dream job or can put in a good word for you.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos and testimonials. This will give potential employers a taste of what you can bring to their team.
✨Tip Number 3
Be proactive! Don’t just wait for job openings to pop up. Reach out to firms directly through our website and express your interest in working with them. A little initiative can go a long way!
✨Tip Number 4
Prepare for interviews by researching the firm’s recent events and their overall culture. Tailor your responses to show how your experience aligns with their needs. Confidence is key!
We think you need these skills to ace Event Coordinator - Creative in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Events Coordinator role. Highlight your experience in planning and executing events, especially in a law firm setting. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about event coordination and how your previous experiences have prepared you for this role. Keep it engaging and relevant to the job description.
Showcase Your Organisational Skills: Since this role requires strong organisational skills, make sure to include examples of how you've successfully managed multiple events or projects at once. We love seeing how you keep everything running smoothly!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, we can’t wait to see what you bring to the table!
How to prepare for a job interview at Larbey Evans
✨Know Your Events Inside Out
Before the interview, make sure you’re familiar with the types of events the firm hosts. Research their past events and think about how you can contribute to their success. This shows your genuine interest and helps you stand out.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and project management skills. Think of specific events you've coordinated, the challenges you faced, and how you overcame them. This will demonstrate your capability to handle the responsibilities of the role.
✨Brush Up on Tech Skills
Since proficiency in event management software is key, be ready to discuss your experience with tools like Cvent or any similar platforms. If you’ve used MS Office extensively, prepare to share how you’ve leveraged it for event planning.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly, as excellent communication is crucial for this role. Consider doing mock interviews with a friend to refine your verbal and written communication skills, ensuring you convey your ideas effectively.