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- Tasks: Lead the planning and execution of exciting events for a top law firm in London.
- Company: Join an elite US law firm with stunning offices in Central London.
- Benefits: Enjoy a competitive salary, free lunch, and hybrid working options.
- Other info: Dynamic role with opportunities for professional growth and collaboration.
- Why this job: Make your mark by coordinating impactful events for lawyers and clients.
- Qualifications: Degree level education and two years of event experience in a law firm.
The predicted salary is between 40000 - 50000 £ per year.
An elite US law firm is hiring a new Events Coordinator to join their stunning London offices. The Events Coordinator will lead on the planning and execution of Firm events (internal and external) for lawyers, clients, recruits, and staff in the London office.
Competitive Salary + great benefits, including free lunch! 09:30-18:00 working hours (Monday-Friday) Hybrid working (3 days office / 2 days remote) City / Central London.
Reporting into the London Operations Manager as well as into the Head of Events in the firm’s New York headquarters, the Events Coordinator will take the lead on all London events such as receptions, luncheons, dinners, outings, client seminars, orientation events, client development, charitable and social events. Providing high level work from day one, this is a superb opportunity for an experienced Events Coordinator currently operating in a London law firm looking for additional responsibility.
Key Responsibilities:- Leads on the planning and execution of all events, including site selection, contract negotiation, menu selection, design of invitation and reminders, RSVP tracking, guest list management, seating plans and name badges, onsite staffing, transportation, and post-event follow-up.
- Manages all operational elements through the Firm’s event management system in the agreed format; seating plans, preparation of name badges and supporting materials.
- Responsible for attending internal and external events to ensure every function runs smoothly and any onsite adjustments can be made as needed.
- Works closely with the Business Development team in relation to London Partner events and conference participation (i.e., speaking engagements), as needed.
- Provides ongoing support, including drafting of event communications, organising data, files, and materials, compiling information, preparing routine and ad-hoc reports and responding to requests for assistance.
- Provides day-to-day support to the Operations Manager – London for all meetings held in the London Conference Centre, including on-the-ground support to ensure the smooth delivery of meetings, attendance at the weekly Conference Centre services meeting, and support with logistical planning as required.
- Collaborates closely with other internal departments and service functions on the execution of onsite meetings and special functions (i.e., Reception, Conference Centre, Hospitality, Business Development, Legal Recruiting, Legal Personnel, Human Resources, Audio Visual/IT, building security).
- Provides support with event management software projects and updates. Works with Events team in New York to ensure Cvent data is complete and accurate. Runs reports as needed, and coordinates design and implementation of new Cvent templates.
- Researches site venues and vendors, makes in-person connections, maintains venue/vendor files and contact details.
- Educated to degree level (or equivalent experience).
- A minimum of two years of experience in a law firm handling internal and external events.
- Strong organizational, project and time management skills.
- Proficiency in MS Office (specifically Word, Excel, and PowerPoint). Knowledge of Cvent, Manage, Chrome River and ADP are advantageous.
- Excellent communication skills, both verbal and written.
Event Coordinator in City of London employer: Larbey Evans
Contact Detail:
Larbey Evans Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator in City of London
✨Tip Number 1
Network like a pro! Attend industry events and connect with people in the legal sector. You never know who might have a lead on that perfect Events Coordinator role.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events. This will give potential employers a taste of what you can bring to their firm.
✨Tip Number 3
Be proactive! Reach out directly to firms you're interested in, even if they haven't advertised a position. A friendly email can go a long way in making a great first impression.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Event Coordinator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Events Coordinator role. Highlight your experience in planning and executing events, especially in a law firm setting. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about event coordination and how your previous experiences have prepared you for this role. Keep it engaging and relevant to our firm.
Showcase Your Organisational Skills: In your application, emphasise your organisational and project management skills. We love candidates who can juggle multiple tasks and keep everything running smoothly, so give us examples of how you've done this in the past!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you're keen on joining our team!
How to prepare for a job interview at Larbey Evans
✨Know Your Events Inside Out
Before the interview, make sure you’re familiar with the types of events the firm hosts. Research their past events and think about how you can contribute to their success. This shows your genuine interest and helps you speak confidently about your experience.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and project management skills. Think of specific events you've coordinated, the challenges you faced, and how you overcame them. This will demonstrate your ability to handle the responsibilities of the role effectively.
✨Brush Up on Tech Skills
Since proficiency in event management software is key, be ready to discuss your experience with tools like Cvent or any other relevant software. If you haven’t used them before, consider doing a bit of research or even a quick tutorial to show your willingness to learn.
✨Practice Your Communication
As an Events Coordinator, communication is crucial. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview, showing that you’re engaged and interested in the role and the firm.