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- Tasks: Support daily operations and manage facilities requests in a prestigious law firm.
- Company: Join a leading UK law firm with a strong reputation and supportive team.
- Benefits: Enjoy a competitive salary, 25 days annual leave, and medical insurance.
- Other info: Regular team events and opportunities for professional growth await you.
- Why this job: Be part of a dynamic environment where your contributions make a real difference.
- Qualifications: Experience in facilities management and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
Our client, a prestigious UK Law Firm, is seeking a new Facilities Assistant to join their team on a permanent basis. They will play a key role in supporting the day-to-day operations of the London office.
- Competitive salary
- 40 hour working week (alternating shifts between 08:00-18:00)
- 25 days annual leave, medical insurance, regular team events
Facilities Assistant Key Responsibilities:
- Respond, action, and monitor all Facilities Helpdesk enquiries (email, Teams messages & calls) and assign tasks to the relevant departments.
- Setting up furniture and equipment configurations of all client meeting rooms and events.
- Drafting and completion of Facilities Helpdesk email communications.
- Daily communication with on-site M&E engineer & other sub-contractors.
- Ordering of office supplies and liaising with associated suppliers.
- Conduct daily status, cleanliness and supply checks of facilities areas and ensuring daily floor walks are completed.
- Assist the Facilities Helpdesk and Accounts Manager with internal office moves and associated communications.
- Processing invoices, creating PO’s and credit card expenses using the firm’s account management software.
Facilities Assistant Key Skills & Requirements:
- Facilities experience in a law firm or professional services environment
- Good knowledge of Microsoft Office (Word and Excel)
Caretaker / General Assistant / Maintenance employer: Larbey Evans
Contact Detail:
Larbey Evans Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Caretaker / General Assistant / Maintenance
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field, especially those who have experience in law firms. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview by researching the firm’s culture and values. We want you to show how your skills align with their needs, especially in handling helpdesk enquiries and managing office supplies.
✨Tip Number 3
Practice makes perfect! Run through common interview questions related to facilities management and think of examples from your past experiences that highlight your problem-solving skills and teamwork.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for passionate candidates ready to make a difference in our team.
We think you need these skills to ace Caretaker / General Assistant / Maintenance
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management or similar roles. We want to see how your skills match the key responsibilities listed in the job description, so don’t hold back!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Facilities Assistant role. Share specific examples of your past experiences that relate to the tasks mentioned in the job description.
Show Off Your Communication Skills: Since daily communication is key in this role, make sure your written application reflects your ability to communicate clearly and professionally. We love a good, well-structured email, so let that shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Larbey Evans
✨Know Your Facilities Inside Out
Before the interview, make sure you understand the key responsibilities of a Facilities Assistant. Familiarise yourself with common facilities management tasks, especially in a law firm setting. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
Since you'll be handling enquiries and liaising with various departments, it's crucial to highlight your communication skills. Prepare examples of how you've effectively communicated in previous roles, whether through email or face-to-face interactions. This will reassure them that you can manage the Helpdesk enquiries smoothly.
✨Demonstrate Your Tech Savvy
The job requires good knowledge of Microsoft Office, so brush up on your skills in Word and Excel. Be ready to discuss how you've used these tools in past roles, perhaps for drafting communications or processing invoices. Showing that you're comfortable with technology will give you an edge.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, like managing a last-minute office move or dealing with a supply shortage. Think through potential scenarios and how you would respond. This will show your problem-solving abilities and readiness to tackle challenges head-on.