Office Support Assistant in London

Job Description

Office Support Assistant

A great opportunity for a junior with previous administrative experience who is looking to join a top US law firm in the City, where you will be gaining invaluable experience and insights to the operations of a law firm by supporting lawyers and professional services teams on a wide variety of work across the London office.

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• Salary to £32,350
• Office based (Monday-Friday, with 4/1 hybrid after successful probation completion)
• Working hours will be rotating on a shift (08:30-16:30 and 09:30-17:30)
• Annual gym membership subsidy
• Private healthcare and dental insurance, and more!

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Key Responsibilities of the Office Support Assistant:

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• General administrative support to the London office, including direct support to the Trainee Solicitors.
• Printing/Copying/Scanning/Faxing/Binding/Filing (hard copy and electronic) and maintaining toner supplies and stationery.
• Distribution of mail, managing courier deliveries, and daily post-office runs.
• Processing corporate expenses and invoices.
• Updating business development activities and contacts.
• Restaurant and taxi bookings, including liaising with the firm’s travel management provider on travel options, bookings, and visa requirements.
• Assist the reception team and other service teams where necessary.
• Book translation services and court rooms, and occasional visits to court.
• Ad-hoc dictation requests and document support e.g. converting PDF files, minor document formatting and proofreading etc.

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Skills & Requirements of the Office Support Assistant:

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• 1 year of administrative experience within a firm or professional services.
• Flexibility and adaptability with working hours and occasional standby weekend and bank holiday roster.
• Understanding of privacy and confidentiality within the workplace.
• Excellent verbal and written communication skills.
• Ability to prioritise and manage workflow and deliver work within tight deadlines.