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- Tasks: Lead the planning and execution of exciting events for a prestigious law firm.
- Company: Join an elite US law firm in stunning London offices.
- Benefits: Enjoy competitive salary, free lunch, and hybrid working options.
- Other info: Dynamic role with opportunities for growth and collaboration across teams.
- Why this job: Make your mark by organising impactful events for lawyers and clients.
- Qualifications: Degree level education and 2+ years of event experience in a law firm.
The predicted salary is between 40000 - 50000 £ per year.
An elite US law firm is hiring a new Events Coordinator to join their stunning London offices. The Events Coordinator will lead on the planning and execution of Firm events (internal and external) for lawyers, clients, recruits, and staff in the London office.
Competitive Salary with great benefits, including free lunch! 09:30-18:00 working hours (Monday-Friday). Hybrid working (3 days office / 2 days remote). Reporting into the London Operations Manager as well as into the Head of Events in the firm’s New York headquarters, the Events Coordinator will take the lead on all London events such as receptions, luncheons, dinners, outings, client seminars, orientation events, client development, charitable and social events.
Providing high level work from day one, this is a superb opportunity for an experienced Events Coordinator currently operating in a London law firm looking for additional responsibility.
Key Responsibilities:- Leads on the planning and execution of all events, including site selection, contract negotiation, menu selection, design of invitation and reminders, RSVP tracking, guest list management, seating plans and name badges, onsite staffing, transportation, and post-event follow-up.
- Manages all operational elements through the Firm’s event management system in the agreed format; seating plans, preparation of name badges and supporting materials.
- Responsible for attending internal and external events to ensure every function runs smoothly and any onsite adjustments can be made as needed.
- Works closely with the Business Development team in relation to London Partner events and conference participation (i.e., speaking engagements), as needed.
- Provides ongoing support, including drafting of event communications, organising data, files, and materials, compiling information, preparing routine and ad-hoc reports and responding to requests for assistance.
- Provides day-to-day support to the Operations Manager – London for all meetings held in the London Conference Centre, including on-the-ground support to ensure the smooth delivery of meetings, attendance at the weekly Conference Centre services meeting, and support with logistical planning as required.
- Collaborates closely with other internal departments and service functions on the execution of onsite meetings and special functions (i.e., Reception, Conference Centre, Hospitality, Business Development, Legal Recruiting, Legal Personnel, Human Resources, Audio Visual/IT, building security).
- Provides support with event management software projects and updates.
- Works with Events team in New York to ensure Cvent data is complete and accurate.
- Runs reports as needed, and coordinates design and implementation of new Cvent templates.
- Researches site venues and vendors, makes in-person connections, maintains venue/vendor files and contact details.
- Educated to degree level (or equivalent experience).
- A minimum of two years of experience in a law firm handling internal and external events.
- Strong organizational, project and time management skills.
- Proficiency in MS Office (specifically Word, Excel, and PowerPoint).
- Knowledge of Cvent, Manage, Chrome River and ADP are advantageous.
- Excellent communication skills, both verbal and written.
Events Coordinator in London employer: Larbey Evans Ltd
Contact Detail:
Larbey Evans Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Coordinator in London
✨Network Like a Pro
Get out there and connect with people in the industry! Attend events, join relevant groups on social media, and don’t be shy about reaching out to folks who work at firms you admire. You never know who might have the inside scoop on job openings!
✨Show Off Your Skills
When you get the chance to chat with potential employers, make sure to highlight your event planning skills. Share specific examples of successful events you've coordinated, and how you tackled challenges. This will show them you’re the perfect fit for their team!
✨Follow Up After Interviews
After an interview, don’t just sit back and wait! Send a quick thank-you email to express your appreciation for the opportunity. It’s a great way to keep your name fresh in their minds and shows you’re genuinely interested in the role.
✨Apply Through Our Website
We’ve got some fantastic opportunities listed on our website, so make sure to check it out! Applying directly through us not only streamlines the process but also gives you a better chance of standing out to our hiring team.
We think you need these skills to ace Events Coordinator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Events Coordinator role. Highlight your experience in planning and executing events, especially in a law firm setting. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about event coordination and how your background makes you the perfect fit for our team. Keep it engaging and relevant to the job description.
Showcase Your Organisational Skills: Since this role requires strong organisational skills, make sure to include examples of how you've successfully managed multiple events or projects simultaneously. We love seeing how you keep everything running smoothly!
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Larbey Evans Ltd
✨Know Your Events Inside Out
Before the interview, make sure you’re familiar with the types of events the firm hosts. Research their past events and think about how you can contribute to their success. This shows your genuine interest and helps you speak confidently about your experience.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed events in the past. Highlight your project management skills and any tools you’ve used, like Cvent or Excel, to keep everything on track. This will demonstrate that you can handle the responsibilities of the role.
✨Communicate Clearly and Confidently
Since excellent communication is key for this role, practice articulating your thoughts clearly. Prepare answers to common interview questions and consider how you can convey your ideas effectively. Remember, it’s not just what you say, but how you say it!
✨Ask Insightful Questions
Prepare thoughtful questions to ask at the end of your interview. Inquire about the firm’s upcoming events or how the Events Coordinator collaborates with other departments. This shows your enthusiasm for the role and helps you gauge if it’s the right fit for you.